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Administrative Assistant / Receptionist Edison International - Gaithersburg, MD Feb 25, 2017 - Job DescriptionEssential Duties and Responsibilities include the following (Please note: This in no way states or implies that these are... more » Job DescriptionEssential Duties and Responsibilities include the following (Please note: This in no way states or implies that these are the only duties you will be required to perform. The omission of specific duties does not exclude them from the position. Other duties may be assigned as deemed necessary and appropriate.):Possess, maintain, and use a practical knowledge base regarding issues and regulations affecting the company and the office as well as the individual residents/tenants.Maintain, update, and access current resource base, keeping apprised of regulations, trends, and developments in administrative related areas which may include attending continuing education programs.Assist supervisor to develop, review, and update administrative related policies and procedures in the facility ensuring compliance with current standards, guidelines, and regulations while meeting the company needs. Skills required:High school diploma or higher.One or more years in a legal setting preferredSpanish speaking preferred but not requiredExcellent communication skills, including the ability to remain professional with a wide variety of personalities. Administrative Assistant MedImmune - GAITHERSBURG, MD Feb 23, 2017 - **Location:** Gaithersburg, Maryland, United States **Job reference:** R-003841 **Posted date:** Feb. 16, 2017 Apply at... more » **Location:** Gaithersburg, Maryland, United States **Job reference:** R-003841 **Posted date:** Feb. 16, 2017 Apply at https://astrazeneca.wd3.myworkdayjobs.com/MedImmune-Careers/job/US---Gaithersburg---MD/Senior-Administrative-Assistant---Coordinator_R-003841 If you’re inspired by the possibilities of science to change lives and you thrive when making brave decisions – join us. **MedImmune** is the worldwide biologics research and development arm of AstraZeneca. Here, you’ll have the opportunity to make a difference in people’s lives every day. As one of the world’s premier biotechnology companies, our mission is centered on delivering life-changing products that advance world health, and help fight and cure disease. As a **Senior Administrative Assistant/Coordinator in Gaithersburg, MD,** you’ll play a pivotal role in channeling our scientific capabilities to make a positive impact on changing patients’ lives. We’re constantly pushing the boundaries of science to deliver life-changing medicines to patients, with a passion for discovery and a pipeline to show for it. We’re pioneering innovative research and exploring novel pathways across key therapeutic areas including oncology, respiratory, inflammation and autoimmunity, cardiovascular and metabolic disease, and infection and vaccines. And we’re industry-leading in immunology, protein engineering and translational science. We offer a unique and strong collaborative network as part of the AstraZeneca family, as together we explore synergies between small and large molecules. MedImmune has a dynamic environment that fosters collaboration and innovation. We attract top minds, and we nurture and build top talent. **Main Duties and Responsibilities** As the Sr. Administrative Assistant/Coordinator, you will be responsible for providing administrative support to the VP Global Business Planning & Operations (GBPO) and their senior staff as well as coordinate projects. This includes exercising independent judgment in determining priorities related to managing calendars, meeting and travel schedules, routine reporting, projects and correspondence. As a coordinator, this position may also provide assistance to other members of the Gaithersburg and Cambridge UK teams including tracking of projects, budgets, timelines, and metrics, generating reports and internal / external correspondence as assigned. **Responsibilities/Duties Include:** + For several GBPO functional leaders (including VP and directors) manage complex calendars to schedule meetings, conference calls, videoconferences and special events; prioritize calendar conflicts + Handle telephone calls, mail disposition, multi-location domestic and international travel arrangements as well as live and virtual meetings/conferences + File expense reports and supply orders with accuracy and efficiency for team members, including follow-through to ensure that appropriate and timely actions are taken + Effectively coordinate and collaborate with other Administrative Assistants within MedImmune and AstraZeneca on cross-functional and cross-organizational meetings / events / processes, including across multiple international time zones + Establish and maintain a robust professional network across administrative teams in the US and Cambridge to facilitate effective working + Develop and maintain databases and paper/e-filing systems to ensure organization of data and information critical to the organization + Track and support assigned internal projects and processes, such as employee recognition program and recruitment tracking; generate reports from various internal systems under tight time constraints + Track and support assigned external obligations including the WuXi & MedImmune Joint Venture Board + Track FTE hiring / departure, temp hiring / departure against approved budget targets + Manage/Have ownership of team website to update content on a regular basis + Prepare and edit correspondence and general communications for supervisor review + Produce accurate and properly formatted documents using Microsoft Office (Word, Excel, Powerpoint) + Effectively manage special projects and other duties as assigned + Simplify onboarding procedures for new hires and recruitment + Coordinate department trainings, offsite events for leadership teams, and all hands meetings **Essential Requirements** + High School Diploma + 5+ years of administrative experience + Prior experience supporting multiple functional leaders **Desirable Requirements** + Training in administrative course, multitasking, certifications in software, and/or time management + Intermediate to advanced proficiency in Microsoft Office Suite and Sharepoint + Strong written and verbal communication skills + Ability to interact confidently with executives and employees at all levels + Able to prioritize time sensitive assignments + Skilled at meeting logistics including negotiating logistics as needed + Ability to maintain confidentiality + Should be able to work autonomously + Able to handle last minute changes with composure and confidence + Flexible/resourceful to adapt to ever changing needs and deadlines + required + Must be able to multitask effectively + Must be efficient in supporting staff with software updates + Strong time management skills **Next Steps – Apply today!** To be considered for this exciting opportunity, please complete the full application on our website at your earliest convenience – it is the only way that our Recruiter and Hiring Manager can know that you feel well qualified for this opportunity. If you know someone who would be a great fit, please share this posting with them. _AstraZeneca is an equal opportunity employer. AstraZeneca will consider all qualified applicants for employment without discrimination on grounds of disability, sex or sexual orientation, pregnancy or maternity leave status, race or national or ethnic origin, age, religion or belief, gender identity or re-assignment, marital or civil partnership status, protected veteran status (if applicable) or any other characteristic protected by law. AstraZeneca only employs individuals with the right to work in the country/ies where the role is advertised._ *LI-MEDI Administrative Assistant / Junior Marketing Maryland Oral Surgery Assocoiates (MOSA) - Rockville, MD Feb 23, 2017 - Job DescriptionIMMEDIATE: ADMINISTRATIVE ASSISTANT/MARKETING POSITION $35-55K (+ benefits) The Administrative Assistant / Junior... more » Job DescriptionIMMEDIATE: ADMINISTRATIVE ASSISTANT/MARKETING POSITION $35-55K (+ benefits) The Administrative Assistant / Junior Marketing position is an opportunity to prepare the right individual for a position of leadership within a very successful and ever expanding company. The Administrative Assistant supports management functions within the company and performs general office support and administrative functions on behalf of company management. Functions to be supported include marketing and company outreach. The Administrative Assistant/Marketing staffer is responsible for a variety of complex processes and needs to be professional, flexible, and dependable. Job Description MOSA Management is an expanding multi- office surgical group’s management team looking to raise the bar in connecting patients with our amazing team of Surgeons and staff in their beautiful office settings. This group has served the Maryland community for almost 50 years and has won Washingtonian Magazine’s Best practices every issue since 1997! We work to increase our exposure directly to patients through social media/ mainstream media as well as from referring practioners through Continuing Education programs and individual office direct relationships. Skills Required Exceptional written and verbal communication skillsAssist with a high volume of incoming callsMust be organizedBe able to prioritize tasks, multi-task, and be able to work in a fast pace environment Be able to provide support to all office locations and departments Will work closely with senior management and be exposed to all company functions and capabilities to learn about company operations, management, procedures and patients.Coordinate meetings and events; maintain schedule and prepare presentation materialsMaintain calendar; communicate meetings, events and deadlines with CEO + COOOrganize telephone conferences for the CEO + COOPrepare memos, letters, reports, correspondencePerform a variety of general clerical duties Job RequirementsThe successful candidate must be able to prioritize multiple tasks, show attention to detail, be proficient in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), Adobe, and Social Media (Facebook, Twitter, Google Plus, Instagram & YouTube), and be customer service oriented and able to meet time sensitive deadlines. · 2 years of administrative experience working in a corporate office setting.· Valid driver’s license- some local traveling will be required.· Availability to work Monday through Friday from 8:00AM - 4:30PM and occasionally some evening hours.Please forward CV/Resume to email@example.comMOSA is proud to be an Equal Opportunity Employe Administrative Assistant Quality Pipe Cleaning - Chantilly, VA Feb 26, 2017 - Job DescriptionWe are seeking an Admin Assistant to join our team! You will perform clerical and administrative functions in order to... more » Job DescriptionWe are seeking an Admin Assistant to join our team! You will perform clerical and administrative functions in order to drive company success.Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and implement organized filing systemsPerform all other office tasksQualifications:Previous experience in office administration or other related fieldsAbility to prioritize and multitaskExcellent written and verbal communication skillsStrong attention to detailStrong organizational skills Administrative Specialist AcuTech Group, Inc. - Vienna, VA Feb 26, 2017 - Job DescriptionAdministrative and Accounting SpecialistJob responsibilities include:Provide general administrative support to a... more » Job DescriptionAdministrative and Accounting SpecialistJob responsibilities include:Provide general administrative support to a consulting teamAssistance with project reports, proposal preparation, and project setup and maintenanceDocument filing and management (paper and electronic)Answer phones during office hours and respond to inquiries regarding AcuTechAudit timesheets and expenses in financial softwareProcess and deliver incoming and outgoing mailAdministrate office IT, software support, and resourcesFile and manage compliance requirements and insurance documentationSupport the implementation of training and eventsOrder and maintain equipment (laptops, phones) and office suppliesAssist with processing of new employeesOther general administrative tasksThe ideal candidate qualifications are as follows:Previous experience in office administration and support; consulting office experience is a plusMinimum of a Bachelors degree in Business, Accounting, International Relations, or Public Administration, or equivalent years of work experienceAbility to organize and prioritizeExcellent PC skillsExperience with financial time & expense software is a plusMotivated self-starter who also works well in teamsExcellent oral and written communication skillsPrior experience in a small business environment is a plusSpanish, Mandarin, or Arabic language skills are a plusThis position has excellent opportunity for personal growth and advancement for someone wanting to work in a dynamic, small-but-growing company. AcuTech provides a competitive package of benefits. Salary based on experience and qualifications.AcuTech is an Equal Opportunity Employer and does not discriminate on the basis of race, national origin, religion, color, gender, sexual orientation, age, non-disqualifying physical or mental disability or any other basis covered by law. Employment decisions are based solely on qualifications and business need.Company DescriptionAcuTech Group, Inc. (AcuTech) is a successful and rapidly growing consulting firm providing process safety, risk management, security, and emergency management services to governments and industries handling hazardous materials. We offer consulting and training services, as well as software products to assist companies in continuous improvement to their safety, security, environmental, and production practices. AcuTech's clients range from petroleum and petrochemical to food and semiconductor industries, and are in the private and public sectors. Our services have expanded to new global markets the Middle East, Asia and South America in response to our clients' needs and will continue to grow to assist companies in meeting the challenges of safety and security demanded by ever-changing global circumstances. To help our growth, we are seeking an Administrative and Accounting Specialist for our Vienna, VA office. The position would report to the Business Operations Manager. Administrative Assistant Alianza Building Services, Inc. - Gaithersburg, MD Feb 26, 2017 - Job Description: Essential Functions include but no limited to: 1. Answers telephones and take messages. 2. Assists in the ordering,... more » Job Description: Essential Functions include but no limited to: 1. Answers telephones and take messages. 2. Assists in the ordering, receiving, stocking and distribution of supplies. 3. Assists with other related clerical duties such as photocopying, faxing, and filing. 4. Schedules and organizes activities such as meetings, training conferences and client visits. 5. Visits Client locations to assist in an organizational and clerical capacity. 6. Maintains required federal reports in Microsoft Excel. 7. Assists with employee timesheet verification and payroll reports. 8. Assists with maintaining employee files organized and current.A 9. Input payroll hours in Payroll software. 10. Handle Vacation and Sick days for employees. Competencies: 1. Ability to work with minimal supervision2. Personal Effectiveness/Credibility3. Thoroughness4. Collaboration Skills 5. Communication Proficiency6. Flexibility 7. Customer/Client Focus Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. Travel Requirements: Travel within a two hour radius of the main office may be required. Work Requirements: 1. High school diploma 2. One year of administrative assistant experience 3. Ability to speak and understand Spanish 4. Valid drivers license 5. Previous experience utilizing Microsoft Excel and Microsoft Work 6. Bilingual English/Spanish Administrative Assistant Greentech Remodeling - Gaithersburg, MD Feb 26, 2017 - Job Description: Family owned remodeling company seeks highly motivatedindividual to assist in highly dynamic office environment with... more » Job Description: Family owned remodeling company seeks highly motivatedindividual to assist in highly dynamic office environment with general office functions.Applicants must be self-motivated, have strong organization and communicationskills, high proficiency in Office Suite software including word perfect, spreadsheets,email and social media applications. Compensation based on experience and performance. Administrative Assistant Green Key Resources - Rockville, MD Feb 26, 2017 - Job Description: We are seeking an Administrative Assistant for a temp to hire opportunity! Responsibilities:Draft correspondences and... more » Job Description: We are seeking an Administrative Assistant for a temp to hire opportunity! Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsPerform all other office tasks Qualifications:Previous experience in office administration or other related fieldsAbility to prioritize and multitaskExcellent written and verbal communication skillsStrong attention to detailStrong organizational skills Company Description: Green Key Resources is a premier executive recruitment firm specializing in permanent placement, contract consulting, temp-to-hire and temporary staffing within the following specialty areas: accounting-finance, healthcare nursing & allied health, pharmaceutical, financial service operations, alternative asset management, information technology, office/legal support and human resources. Our expertise, innovation, and commitment to our candidates and clients have made Green Key an award-winning company with a proven record of success. 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