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Administrative Professional Gryphon Environmental, LLC - Arlington, VA Jun 27, 2017 - Job DescriptionJob Description: Provide administrative advisory services and program support to the Army National Guard Installations and... more » Job DescriptionJob Description: Provide administrative advisory services and program support to the Army National Guard Installations and Environment Directorate (ARNG-I&E). Support the I&E by preparing, receiving, reviewing, and verifying documents; and editing to ensure compliance with Army official document standards; processing transactions; maintaining office records; locating and compiling data or information from files. Team with other front office staff to ensure office has continuous administrative support during all working hours. Assist in the management of leadership and division calendars, and manage incoming calls, visitors or other means of communication for the division leadership.Job Qualifications: Applicants must possess a High School Diploma or equivalent and have 6-10 years related experience. Additional education can be substituted to meet the requirements for experience at the following rates: Associateâs Degree in place of four years of experience, Bachelorâs degree in place of eight years of experience.Applicants must display a level of understanding of a variety of record systems. Applicants must be proficient in data entry, scheduling, preparing of reports and documents, and have the ability to prepare correspondences requiring the typing of no less than 40 WPM. Applicants must also possess a working knowledge of office automation software and tools.Experience working with the Army National Guard will make an applicant highly competitive.Ideal applicants possess the following skills and experience:Â· Superior interpersonal skills with the ability to maintain positive business relationships with leadership, colleagues, division staff and division customers;Â· Effective problem-solving;Â· Strong written and verbal communication skills, with a focus on quick response times;Â· Demonstrate an ability to learn and use necessary technology quickly;Â· Passion and enthusiasm for discipline and/or area of profession;Â· Ability to interact, brief, and communicate with a variety of personnel of the Army National Guard;Â· Proficient in development and management of a SharePoint site;Â· Ability to create, manage, and adjust schedules;Â· Ability to assist in the design and production of visual media products;Applicants must be proficient in Microsoft Outlook, Word, Excel, PowerPoint, Access, and SharePoint. Applicants must have a current driverâs license, be a U.S. citizen and able to successfully complete a National Agency Check.Learn more about Gryphon Environmental at for benefits offered. Company DescriptionGryphon Environmental, LLC is a full service environmental management firm specializing in program management, consulting and operational support services for federal clients. We are extremely passionate about leadership and serving as instruments of inspiration, motivation and change and look for candidates that share our values. We offer a robust benefits package that includes 100 percent employer paid medical/dental/life insurance as well as an employer matching 401(k) plan for our employees. Please visit our website for more information: $16-$35+/Hour Administrative Assistant Jobs Hiring: (Apply Here) FindDreamJobs - Ashburn Jun 22, 2017 - No Experience Required, Will Train Entry Level Positions. Open Administrative Assistant Job Listings Full/Part Time + Benefits $16-$35+ /... more » No Experience Required, Will Train Entry Level Positions. Open Administrative Assistant Job Listings Full/Part Time + Benefits $16-$35+ / Hour NIH Administrative Asssistant, Level 3 T and T Consulting Services - Bethesda, MD Jun 27, 2017 - Complete and document financial assessments for potential or accepted research participants, obtaining information about their... more » Complete and document financial assessments for potential or accepted research participants, obtaining information about their household, living situation, employment, financial situation and other information, in order to make initial and continuing eligibility determinations for financial assistance.Administration of Patient Emergency Fund vouchers.Administration of Wig vouchers.Receives and responds to requests for direct-billing hotel arrangements for research participants/caregivers, booking, re-booking and cancelling lodging arrangements as needed/requested. Tracks and documents all interactions, communicating with third parties as needed (i.e. research nurses, medical staff members, and hotel staff).Assist in the production of multimedia presentations.Distribute and maintain on-call reports for department.Coordinate and manage sponsored workshops/seminars.Receive, respond to and redirect visitors and telephone calls.Maintain daily calendars.Review incoming mail and packages-maintain computer tracking system of items requiring signatures.Draft letters and memoranda.Coordination for office events.Responding to all incoming telephone calls and direct to appropriate staff.Master files for SWD â€“ Assist with Quality Assurance and credentialing/privileging process as directed.Maintaining continual communication with housekeeping and facilities personnel to ensure the department sections are properly maintained.Copy, Fax, scan, email, route and file documents as needed.Handle requests for information.Prepare interview packets, coordinate interviews.Maintain administrative SOPs.Arrange for departmental repairs, etc.Initiate/review or coordinate foreign and domestic travel authorizations/vouchers/VISA/Passports.Maintaining travel log, NBS data.Assist in preparing basic statistical analyses, tabulations, spreadsheet completions, graphic presentations and reports.Enter purchase requests for staff members and track progress of orders.Coordinate employee orientation.Assist in maintaining personnel records.Assisting with scheduling interviews for interns and staff applicants.Prepare manuscripts.Preparing meeting agendas and briefing slides and take minutes.Timekeeping data entry for staff and volunteers.Systems entries: FPS, NED, POTS, Oracle, CRIS, ATV, PEFR, Key Management, ITAS, Volgistics.Arranging for the shipping of international and domestic packages.Other duties as assigned.Qualifications:A college degree or a high school diploma and four (4) years of related work experience are required for this position.Must communicate fluently in both spoken and written English and Spanish.Strong communication skills, both oral and written.Ability to transcribe and edit documents.Analytic, organizational and time management skills.Ability to work independently and in a collaborative team environment consisting of a diverse population.Ability to provide excellent customer service to customers who may be upset or experiencing psychosocial crises.. Administrative Assistant ROCS - Reston, VA May 28, 2017 - Job DescriptionJob Overview:We are seeking a motivated and personable administrative assistant at a regional office to provide... more » Job DescriptionJob Overview:We are seeking a motivated and personable administrative assistant at a regional office to provide administrative support and be a professional first point of contact for employees and guests.Why You Want to Work Here:This is a great opportunity for an entry-level professional to gain experience by supporting a fun, laid-back office. You will have the opportunity to assist with different departments based on project needs.Job Duties:Assist with various administrative dutiesSupporting the managers with various projectsAnswer inbound telephone calls as neededPlan and schedule appointments and eventsAssist with developing reports for monthly meetingsAssist with employee expense report trackingAssist with sending correspondence via mail and FedExOther duties as assignedJob Qualifications:Some college education preferredTech-savvy (strong proficiency in MS Excel, Word, Outlook)Ability to prioritize and multitaskExcellent written and verbal communication skillsStrong attention-to-detailStrong organizational skills Administrative Assistant Creative Video of Washington, Inc. - Herndon, VA Jun 27, 2017 - Job DescriptionCreative Video of Washington, Inc. is seeking a part-time administrative assistant for our Herndon corporate office to... more » Job DescriptionCreative Video of Washington, Inc. is seeking a part-time administrative assistant for our Herndon corporate office to perform clerical and administrative functions to help keep the company organized. Candidate MUST be a self-motivator and able to meet required deadlines. Administrative assistant will work 4 days a week, 9:30am-4:30pm, for 28 hours per week total.Responsibilities:Draft correspondences including emails, memos, letters, faxes, forms and other formal documentsAssist in the preparation of regularly scheduled reportsPlan and schedule appointments and inter-office meetingsAccompany account representatives to meetings and take detailed minutesGreet and assist onsite guestsAnswer inbound telephone callsDevelop and implement organized filing systemsPerform all other office tasksUpdate and maintain office policies and proceduresBook travel arrangementsSubmit and reconcile expense reportsAct as the point of contact for internal and external clientsQualifications:Previous experience in office administration or other related fieldsAbility to prioritize and multitaskExcellent written and verbal communication skillsStrong attention to detailStrong organizational skillsWorking knowledge of office equipment including printers, computers,scanners, etc.Proficiency in MS Office suite (Word, Excel and Powerpoint)High school degreeCompany DescriptionCreative Video was founded in the summer of 1981 as a full service video production and post-production company. Focusing on producing Association and Corporate meetings, as well as special events and visual presentations, CVW grew quickly and soon became one of the well-respected full service production companies in the area.Over the past 30 years, we have continued to grow and expand. We now have a corporate headquarters in Herndon, VA, in addition to our Ashburn, VA warehouse facility. From the advent of the BETA format, to the current digital age, Creative Video has maintained a steadfast commitment to cutting edge technology and innovation. The company has come a long way from its humble beginnings, now servicing hundreds of clients annually. Despite this large number of customers, Creative Video has continued to provide the personal touch often associated with smaller businesses. Administrative Assistant Green Key Resources - Dulles, VA Jun 27, 2017 - Job DescriptionWe are seeking an Administrative Assistant for 8-12 months! YResponsibilities:Draft correspondences and other formal... more » Job DescriptionWe are seeking an Administrative Assistant for 8-12 months! YResponsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsAnswer inbound telephone callsDevelop and implement organized filing systemsPerform all other office tasksQualifications:Previous experience in office administration or other related fieldsAbility to prioritize and multitaskExcellent written and verbal communication skillsStrong attention to detailStrong organizational skillsCompany DescriptionGreen Key Resources is a premier executive recruitment firm specializing in permanent placement, contract consulting, temp-to-hire and temporary staffing within the following specialty areas: accounting-finance, healthcare nursing & allied health, pharmaceutical, financial service operations, alternative asset management, information technology, office/legal support and human resources. Our expertise, innovation, and commitment to our candidates and clients have made Green Key an award-winning company with a proven record of success. We know the steps it takes to build a happier future, and we're here to guide you on your way. Administrative Assistant American SpeechLanguageHearing Association - Rockville, MD Jun 27, 2017 - DescriptionThe purpose of this position is to provide administrative support for functions performed in the National... more » DescriptionThe purpose of this position is to provide administrative support for functions performed in the National Office.ResponsibilitiesGenerate form letters and labels (including mail merge)Prepare presentations, letters, reports, certificates, and other documents using various types of software (including scanning material)Copy and faxCoordinate and assemble mailingsSchedule meetings (set up conference calls, record and transcribe minutes, order lunches, compiledistribute material and agendas, prepare badges, arrange travel for staff and volunteers)Updateenter information in the association management system and generate reportsSet up filing systems and maintain recordsRespond to information and e-mail requests and gather readily available dataSort and distribute mailProcess invoices and reimbursements using the association's expense processing systemPack materials for shipment and order suppliesTake meeting notes and update schedulestimelines in project planning software QualificationsKnowledge Typically Acquired ThroughAA or BA degree and 2??4 years of related experience Scope and Depth of Technical SkillsKnowledgeProficient with spreadsheet or data-entry tools for logging informationProficient with word processing and presentation softwareExperience maintaining a databaseProficient with onlinecloud-based tracking and information processing toolsProficient with online folderdocument managementScope and Depth of Non-Technical SkillsKnowledgeExperience with basic meeting planning and preparationDemonstrated customer service skillsDemonstrated ability to successfully coordinate a projectStrong organizational skillsDemonstrated ability to prioritize workDemonstrated ability to record accurate minutes of a meetingDemonstrated ability to gather readily available dataDemonstrated knowledge of general office operation procedures EOEminorities, women, persons with disabilities, veterans with disabilities and Vietnam veterans are encouraged to apply. REAL ESTATE ADMINISTRATIVE ASSISTANT W&H Realty Group - Bethesda, MD Jun 24, 2017 - Job Description In search of a top-notched administrative assistant for fast-paced managing partners of W&H Realty Group. This assistant... more » Job Description In search of a top-notched administrative assistant for fast-paced managing partners of W&H Realty Group. This assistant will manage all aspects of office duties, administrative tasks and transaction management for Team members This position is currently located in Bethesda, Maryland. The duties will include, but are not limited to: Preparing and organizing real estate paperworkProvide excellent customer service to clients and other team agentsAssist with handling and creating marketing campaigns Professional and business communication with clients, vendors and other team agentsCoordinate appointments, schedules and follow upsAssist with managing client dataMonitor and manage daily real estate operations and workflowAssist with event planning/event coordination for property and team eventsPrepare listing and buying information, real estate brochures ano other marketing related materials. Requirements: Very strong computer skills using Microsoft Word, Excel & Presentation softwareStrong writing skills , organization skillsStrong organizational skills and comfortable talking to customers on the phoneAbility to work on lengthy projects and attend group events, as neededFast learner Great to Have: Experience in residential real estate or mortgages or consumer salesKnowledge with DotLoop, Docusign, Zipforms, Keystone or MatrixPersonal transportation to go on scheduled appointments Additional Information: This is a great opportunity for growth with a fast-growing sales team. This position is entry level.The work hours will start from 10 am to 3:00 pm at least 3 days per week with weekend hours as needed. To apply for the incredible position email your resume and cover letter in PDF format. Please include: “Administrative Assistant Position” in the subject line of your email.