SEARCH TIP Enter a keyword to improve the relevance of your search results
Executive Administrative Support Specialist Advanced Decision Vectors, LLC - Arlington, VA Apr 11, 2017 - Job DescriptionAgency: Defense Security Cooperation Agency (DSCA)Position: Executive Administrative Support Specialist Positions... more » Job DescriptionAgency: Defense Security Cooperation Agency (DSCA)Position: Executive Administrative Support Specialist Positions Available: 4Work Location: Arlington, VirginiaClearance Level: SecretCitizenship: US CitizenTravel: Local Description: DSCA directs, administers and provides Department of Defense (DOD)-wide guidance for the execution of assigned Security Cooperation programs. DSCA issues are often complex, urgent, and span the phases of conflict from shaping the environment to enabling civil authority activities. The agency performs these activities by collaborating closely with the interagency, industry and partner nations. Moreover, DSCA seeks to maximize Security Cooperation program effectiveness and ensures that efforts align with national security priorities. Our Executive Administrative Support Specialist perform a wide range of office duties for various Integrated Regional Teams (IRT’s) supporting the Combatant Commands (COCOM’s). The work may involve activities such as but not limited to: control of internal work-flow and processes of the civilian staff directly supporting the Director, Deputy Director, and their military/civilian assistants, and enterprise-wide management functioning of the DSCA headquarters element. Duties:Provide assistance to Senior Directorate Leadership prepare a variety of documents (i.e., letters, reports, and rosters, memos, correspondence and read-ahead’s); graph, presentations and PowerPoint slides. Preparation of documents shall be accomplished in accordance with applicable agency formats and DoD policy standards which will be provided to contractor for references.Assist in the preparation and coordination to support internal and/or external meetings to include functions (i.e., scheduling, sending invites, setting up teleconferences, reserving parking for guests, preparing conference rooms, and a variety of preparatory documents to support meetings).Communicate with agency personnel and stakeholders to answer telephonic or electronic inquiries, collect information updates and schedule activities as needed.Prepare a variety of handout types excel spreadsheets, recurring reports, and standard templates. Work with staff to create monthly reporting format and conduct briefings as requested. Provide user analytics, assist staff in analysis, and provide recommendations. Attend meetings to transcribe record meeting minutes and compile data to distribute internal and external efforts in forums, working groups as specified by the Government.Abilities: Must be able to effectively communicate in English verbally and orally.Ability to handle various tasks, verbal, written and grammatical skills, interpersonal skills and interactions with government or corporate personnel in key positions.Ability to work in fast paced environment, desired.Proficient in MS Office Suite applications of Outlook, Word, Excel, and PowerPoint.Proficient with Adobe Acrobat and SharePoint.Working knowledge of Correspondence and Task Management System (CATMS), desired.Education/Experience:Bachelor’s degree highly desired and/or a minimum of four (4) years of work experience of executive-level administrative support.Knowledge and prior experience in coordination, scheduling, preparation, proof reading and editing of various reports or correspondence, records management, budget tracking, travel planning, screening documents and distribution and routing phone messages or calls to appropriate parties.Company DescriptionAdvanced Decision Vectors, LLC was established in 2009 to provide superior Administrative Support, Resource Management, Intelligence operations, and Management Consulting to the Federal and Commercial sectors. Located in Alexandria, VA, ADV is a Small Disadvantaged Business (SDB) 8(a) that has roots established in the Department of Defense and support agencies. ADV's mission is to be the most trusted source in providing mission critical solutions to our customers. Administrative Assistant Gaskins Search Group & Temporaries Now - Annandale, VA Apr 27, 2017 - Job Description: Administrative Assistant $35,000 - $40,000 Annandale, VA One-Month Temp-to-Hire A well established financial planning... more » Job Description: Administrative Assistant $35,000 - $40,000 Annandale, VA One-Month Temp-to-Hire A well established financial planning firm is looking for an administrative assistant that can learn and grow in the position. You will greet visitors, become an expert in proprietary software, and build on your budding career. A qualified candidate will have successfully completed a four year degree program and have at least 2 years of office experience. Please send a resume that includes your GPA. Company Description: For 26 years, Gaskins Search Group and Temporaries Now has been the nation's finest and most respected supplier of quality people to America's premier firms. Now in collaboration with Daxus Partners, we are even better equipped to help you with your next great career move. Our Mission: To place the finest candidates with the best organizations while upholding the highest professional standards of ethics. We supply the region's distinguished organizations with file clerks, receptionists, administrative assistants, mail room experts, office managers, and human resource professionals. Additionally, we supply a full range of cleared and non-cleared information technology specialists, subject matter experts, purchasing and acquisition professionals, program and project managers, facility security officers, graphic design specialists, translators, facilities engineers, technical writers, and other senior level professionals. What Makes Us Unique? 1. At least two professionals from our staff interview each candidate. 2. We use an in-house Intelli-Check device to verify the validity of ID's. 3. We verify the accuracy of the highest academic degree accomplishment or study level listed by every applicant. 4. We verify the social security number of every candidate. 5. We administer a Myers-Briggs assessment to every applicant and review the results with them. 6. For nearly 24 years, we have been authorized by the U.S. Government to provide employees that meet eligibility requirements for access to classified information. 7. We provide staffing solutions for entry-level to executive-level professionals. The CTS after our names stands for Certified Temporary-Staffing Specialist. The designation is earned by passing a written examination overseen and updated by the National Association of Personnel Services. All of our full-time staff are required to obtain this certification. Family Dollar Administrative Assistant Family Dollar - Gaithersburg, MD Apr 27, 2017 - 60 Immediate Openings for Family Dollar. We offer competitive pay and great benefits. We are looking for you to have recent... more » 60 Immediate Openings for Family Dollar. We offer competitive pay and great benefits. We are looking for you to have recent Administrative Assistant experience but is not required. We will train all new hires and offer paid training to start as soon as possible in Gaithersburg MD! Competitive pay $13.50 to $22.50 depending on shift. Get started and apply today! Journeyman Administrative Professional – SAF/SB Advanced Concepts and Technologies International, LLC - Arlington, VA Apr 20, 2017 - Job DescriptionDescription of Work: Position provides technical assistance to the Secretary of the Air Force Office of Small Business... more » Job DescriptionDescription of Work: Position provides technical assistance to the Secretary of the Air Force Office of Small Business Programs (SAF/SB), to execute the vision, mission and statutory mandates of SAF/SB which is an AF enterprise-wide core mission capabilities in strategic outreach and communications, inclusive of but not limited to research, data/information gathering, analyses and synthesis of gathered research/materials to enable and assist with delivery of effective strategic messaging capability for communication to senior leaders and the workforce across the AF enterprise, DoD, Industry and within the Federal SB program as appropriate. Formulate and apply mathematical modeling and other optimizing methods to develop and interpret information that assists management with decision making, policy formulation, or other managerial functions. May collect and analyze data and develop decision support software, service, or products. May develop and supply optimal time, cost, or logistics networks for program evaluation, review, or implementation. a) Provide IT-related services in support of the following disciplines: infrastructure, knowledge management, and change management efforts to fully integrate continually improving business processes into the AF acquisition enterprise. As data plays a fundamental role on a BI/IT projects, one of the main activities of the contractor is to identify and define the data items required by components of the solution including reports, dashboards and more complex analytics such as ad hoc data analysis. Support in this area shall include requirements definition and refinement; process reengineering; information technology assessment, engineering, implementation, sustainment, and training; data and data structure analysis and design; Commercial Off the Shelf (COTS) and Government Off the Shelf (GOTS) evaluation, selection, procurement, training, and stand-up.b) Be required to perform alternative system design assessments under this task.c) Provide the resources to evaluate emerging IT and IT-related technologies. Based on this evaluation, the contractor may be required to identify and evaluate prototype solutions and present findings and recommendations to the SAF/SB for its consideration.d) Support the benchmarking, operational capability demonstrations, and acquisition of commercial program/portfolio management tools, modeling and simulation tools, and related design, integration, database population/maintenance, and other services to further enhance the use of best practices and the transparency of program information to decision makers.e) Provide consulting and business planning services to support continuous improvement, analysis, integration, and implementation of acquisition information technology strategies; architectures; program planning and assessment; and risk, trade-off, requirements, alternatives, and feasibilities assessments.f) Provide support plans, processes, procedures, and information on systems that enhance collaboration and data transparency requirementsg) Conduct a project kickoff meeting with the COR and all other Government SMEs to conduct a requirements analysis and to establish the project schedule, which will guide the progress of the project. The IMS will be reviewed with the Government Program Manager and all other Government SMEs. Once the IMS is reviewed and approved, the contractor will commence work on the effort. Formal communication with the Government Procurement Change Office and the Contracting Officer Representative will be achieved through required and ad hoc reports. These reports will allow the Government to quickly assess the progress of the project.h) Work to promote continuous dialogue regarding the progress of the project with the customer via regular face-to-face meetings, email correspondence, and telephonically.i) Provide quality software products and support services following commercial best practices.Qualifications for the position: Enter here the education, experience and requirements for candidatesExperience and Qualifications:· Minimum of 10 years of experience working in Business Intelligence (BI)/Information Technology (IT) Analytical Services. The 10 years of experience must have occurred in the last 15 years.· MA/MS Degree (The MA/MS degree may be substituted either of the following ways: 12 years work experience OR 8 years work experience and a Bachelor’s degree) Company DescriptionACT I provides trusted expertise and leadership in support of defense, space, and energy technical and life-cycle management solutions. We develop and provide high-quality products and deliver services that meet or exceed our clients' expectations. Vision: Continue growing as a recognized knowledge company providing trusted expertise and leadership in support of the U.S. Department of Defense, U.S. allies and related industries.Purpose: Provide specialized, high-value solutions to customers seeking responsive, innovative concepts, and leadership from a reputable, integrity-based company.Depth of expertise and experience in: Acquisition Program Planning and Execution Foreign Military Sales (FMS) Case Management and Liaison Support Financial Management and FMS Case Management Cost Analysis, Life Cycle Cost, and Total Cost of Ownership Systems Engineering and Technical Assistance Defense Acquisition Board Milestone Documentation Logistics Planning, Provisioning, and Electronic Tech Manuals Nuclear Forensics; CBRNWe provide competitive compensation and a full range of benefits to full time employees. Administrative Assistant - Practice Area RyanSharkey - Reston, VA Apr 27, 2017 - Job Description: RyanSharkey, LLP, is recognized as one of the leading accounting and consulting firms in the Washington, D.C. region,... more » Job Description: RyanSharkey, LLP, is recognized as one of the leading accounting and consulting firms in the Washington, D.C. region, providing opportunities for our people and delivering forward-thinking solutions that are strategically aligned with our diverse clients specific goals. Established in 2003 by entrepreneurs, RyanSharkeys leadership team has Big Four accounting background and expertise working with multifaceted clients in a variety of industries, both public and private. At RyanSharkey, we work side-by-side with our clients supporting their audit, tax and consulting service needs. We are committed to providing the highest level of personalized customer service, offering the intuitive guidance our clients need, when they need it. RyanSharkey is a growing firm with an energetic, encouraging office environment and our professionals development is a priority. We offer technical skill training, career growth opportunities, mentor relationships, and more. We invest in our employees and our culture embraces individuals for their unique talents and encourages independent, solution-oriented thinkers. We know the value of roll-up your sleeves hard work and appreciate our team through our deep commitment to empowering them as leaders. RyanSharkey, a BDO Alliance Firm, is actively looking for a dynamic, Administrative Assistant, to support the firm and practice areas. We have been recognized for our overall company culture and putting our employees first. RyanSharkey offers a dynamic, entrepreneurial environment, growth potential and a long term career. Find your future. Make it matter. RyanSharkey, LLP! ResponsibilitiesProvides and coordinates administrative support to the Tax and Assurance Practice Areas, including but not limited to billing, client communications, processing tax returns, scheduling, binding financial statements, handling of client information and other administrative needs of the department.Coordinates meetings, provides scheduling support and manages calendars for all Practice Areas to include all Partners.Assists with multiple assignments while efficiently meeting assigned terfaces with all levels of internal management and staff, as well as outside clients and vendors.Provides top-quality client service to all current and prospective firm clients. Provide support with proposals and PowerPoint presentations. Support with the preparation and review of client deliverables.Handles sensitive and confidential information in a professional and discrete manner. Anticipates problems and team needs and acts accordingly. Maintains and updates CRM system. Support with coordinating CPE (In-House) delivery and vendors. Support the coordination of Team Lunch Meeting(s). Assist with the Scanning Organizers. Support in planning and organization of company-wide events. Assist in tracking all individual return activity on control sheet. Scan & save miscellaneous documents.Other duties as assigned. QualificationsMinimum of three (3) years of experience supporting multiple executives, preferably in a professional services environment.Strong organization, critical thinking and time management skills.Must be able to work independently with minimal direct supervision.Excellent written and verbal communication skills.Strong knowledge and application of Microsoft Office Suite, including Word, PowerPoint, Excel and Outlook.Experience in supporting marketing initiatives preferred.Familiarity with Customer Service Management (CRM) systems, preferably Hubspot.Bachelors degree required. Company Description: About us: RyanSharkey, LLP, one of the leading accounting and consulting firms in the Washington, D.C. region, provides exciting growth opportunities for our people and delivers the foremost accounting, audit, tax and consulting services for our clients. Our firm's professionals provide personalized insight and forward-thinking solutions that are strategically aligned with our diverse clients specific goals. At RyanSharkey, we work side-by-side with our clients to ensure that they are in compliance and reporting the right information at the right time for the organization's stakeholders. We are committed to providing the highest level of personalized customer service and intuitive guidance tailored to our clients' unique needs, when they need it. RyanSharkey is a rapidly growing firm with over a 15 year history in the Washington, DC area. We offer technical skills training, exciting career growth opportunities, valuable mentorships, and more to our talented staff. Our total compensation package is extremely competitive. We invest in our employees and our culture embraces individuals for their unique talents and encourages independent, solution-oriented thinkers. We recognize the value of rolling-up your sleeves, hard work and appreciate our team's deep commitment and empower them as leaders. Learn more about our firm by visiting . RyanSharkey, LLP is an Affirmative Action / Equal Opportunity Employer. Administrative Assistant & Events Planner for Ameriprise WASHINGTON RETIREMENT PLANNING SPECIALISTS - Bethesda, MD Apr 20, 2017 - Job DescriptionDo you have 6+ years of outstanding track record as a scheduler, office manager, client concierge and events coordinator... more » Job DescriptionDo you have 6+ years of outstanding track record as a scheduler, office manager, client concierge and events coordinator in a financial services firm? Does your shining personality come through on and off the telephone?If you answered YES to both questions, we have an immediate opening for you. This job offers a career path with a lot of growth potential. You must possess mature communication and writing skills. Fluency in Microsoft Office suite is a must. You will go through extensive testing and background check. You must also be flexible about work hours. Primary responsibilities include greeting clients, managing heavy phones, scheduling meetings, heavy calendaring and files, generating and mailing correspondence, planning and organizing corporate events and webinars, creating and or modifying PowerPoint presentations, reports, and other materials, other ad hoc projects and duties, as assigned. Your day-to-day responsibility also includes and is not limited to answering multiple phone lines, scheduling and coordinating both internal and external meetings, arranging all aspects of travel including air, lodging, and transportation and other general administrative functions for the executives you support. Total compensation ranges from $55,000 to $85,000, depending on experience. Apply now!Company DescriptionWe are one of the fastest growing Financial Planning firms in Metro Washington, DC and an independent Ameriprise franchise. Our reputation for excellence in everything we do is well known among our peers. We are looking for a highly motivated individual with the right skills, who wants to have a great career with us and retire happily from our firm. Administrative Assistant-ODMEO **Current Secret Clearance Mandatory** Knowesis Inc. - Arlington, VA Apr 27, 2017 - Job DescriptionKnowesis is seeking an Administrative Assistant to join our team. For more than two years, Knowesis has provided strategic... more » Job DescriptionKnowesis is seeking an Administrative Assistant to join our team. For more than two years, Knowesis has provided strategic planning, programmatic, and communication support to our DoD client. We guide the development of strategies and action plans, conduct analyses, define strategic direction, and provide oversight, evaluation, analysis and strategic messaging to support the overall mission and goals of the organization.This work will be performed at the client at the Pentagon, Arlington, VA. This position requires an active Secret clearance and the ability to maintain such clearance.Position Requirements/Specific Tasks:Support senior government executives and team members providing comprehensive administrative supportProvide experienced office administrative support for regular ODMEO operations and business functions, including but not limited to: correspondence, writing and editing of executive briefings and documents, tracking through CATMS, scheduling, meeting management and facilitation, reporting, business efficiencies, process improvements, templates/SOPs, scheduling, tracking, and responding to inquiries, coordinating inputs from ODMEO directors and other partner affiliations, and general office support functionsPrepare staff actions and memoranda for signature by leadership on various topicsAssist ODMEO senior staff with hosting, coordinating and facilitating planning meetingsMaintain contact with key community groups identified by ODMEO and ensure that these groups receive up-to-date information on programs and projectsEstablish and maintain an electronic file of key documents and related informationAssist in meeting planning and logistics, facilitation, and after action support to ODMEO and its portfolios and programsMaintain ODMEO’s staff meeting agendas, minutes, due-outs, and after action reports, and other office tracking tools to coordinate effective synchronization of efforts across ODMEO portfolios and programsExperience and Skills:A qualified candidate will:Prior exposure/experience supporting the DoD and familiarity with DoD systems andProficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook)Experience and proficiency with Concur (or similar) travel and expense reporting systemProactive, highly motivated, collaborative and adaptable, with excellent organizational skills including the ability to handle multiple tasks, changing needs, and competing prioritiesStrong oral and written communication skills, and the ability to interface with executive level internal and external contacts with considerable autonomyMust be team player and able to work with all levels of management and administrative supportExceptional attention to detailPreferred Qualifications:Advanced proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), including Microsoft Project and Microsoft Access (or similar business application programs).Education: Bachelor's Degree (preferred) with a minimum of four years of applicable experience supporting DoD organizations; High School Diploma with a minimum of six years of experience will be consideredClearance Type: DoD Secret (Mandatory) Corporate Administrative Assistant Technology Service Corporation - Arlington, VA Apr 27, 2017 - Job DescriptionTechnology Service Corporation is currently seeking a Corporate Administrative Assistant to provide administrative support... more » Job DescriptionTechnology Service Corporation is currently seeking a Corporate Administrative Assistant to provide administrative support to Corporate Senior Leadership at its Crystal City, VA office. Some travel may be required.Job Description:Performs secretarial and administrative duties for Senior Leadership. Assigned responsibilities may be sensitive and confidential requiring discretion, judgment, tact and poise. The responsibilities of this include, but are not limited to the following: Interpret and communicate Senior Leadership messages to other managers / employees Work under minimal supervision on highly sensitive projects. Work requires the use of initiative and independent judgment. Knowledge of Corporate policies and procedures. Maintenance of confidential electronic and hard copy Company logs and records. Coordinate and schedule company meetings and events. Act as primary point of contact for web inquires and distribute request to appropriate company personnel.Key Responsibilities: Support Senior Leadership by performing administrative tasking of various natures including planning, coordinating, organizing and producing work that requires a high level of discretion and confidentiality. Manage, coordinate and prepare executives schedule, arranging appointments, travel, meetings, conference calls, etc. Coordinate activities between Senior Leadership and other company managers. Communicate with company personnel throughout the organizational to gather information on behalf of Senior Leadership. May communicate on behalf of Senior Leadership, must be able to determine most appropriate method of communication by assessing situation and applying judgment. Participate in the development, distribution and communication of company publications (i.e. company newsletters, etc.)Minimum Qualifications: High School Diploma and 5 years experience supporting executive leaders. Ability to prioritize, plan, schedule and organize multiple tasks simultaneously according to importance of projects or tasks assigned. Ability to understand and apply company practices, policies and procedures to conduct assigned tasks. Ability to interact and communicate effectively, tactfully and respectfully with all levels of the organization.Skills Requirements: Proficient in the use of Microsoft Office (Outlook, Word, PowerPoint, Excel), Adobe Acrobat Strong oral and written communication skills Analytical and problem solving skills and pays attention to details Organizational skills to prioritize work Interpersonal skills to communicate with external entities and company personnel Must be able to work in a team environment, and utilize independent judgmentTSC is a high technology company primarily engaged in providing engineering consulting services and specialized products to the U.S. Government and industry. Qualified applicants should forward resume indicating desired position to:Technology Service Corporation962 Wayne Avenue #800Silver Spring, MD 20910Email: human resources@Technology Service Corporation is an Affirmative Action and Equal Opportunity EmployerQualified Minorities, Females, Veterans and Persons with Disabilities are encouraged to applyCompany DescriptionTechnology Service Corporation (TSC), an Engineering Services Provider providing Radar & Sensor technology, Algorithm & Software development, Modeling & Simulation, Test & Evaluation, Element-Level and AEGIS Certification, Systems and System Safety Engineering services to the U.S.