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Administrative Coordinator Guardian Centers - Arlington, VA Mar 27, 2017 - Job Description: We are seeking an Administrative Coordinator to join our team! You will perform clerical and administrative support to... more » Job Description: We are seeking an Administrative Coordinator to join our team! You will perform clerical and administrative support to members of the Company's Program Management team which includes but is not limited to the Program Director, Division Chief, and the Administrative Officer. Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments, coordinate travel for the training teamsPrepare relevant and accurate documentation for visas, passports adn credentialsOrganize and schedule escape mask training classesProcess time and attendance Track all equipment issued Track adn maintain records fo first responders that are trained overseasPerform all other administrative duties Qualifications:Experience working with international visas and passport processing A SECRET level clearance is requiredPrevious experience in office administration or other related fieldsAbility to prioritize and multitaskMS office Excellent written and verbal communication skillsStrong attention to detailStrong organizational skills Company Description: Born of necessity and shaped by need, Guardian Centers operates the most advanced disaster training centers in the world. Replicating hazards in a size and scale never before seen, our facilities provide realistic and integrated capabilities to help improve inter-agency disaster response. Guardian Centers is dedicated to helping all responders - government, public and private - achieve their vital mission. Guardian Centers provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, gender identity, national origin, age, disability, genetic information, marital status, amnesty or status as a covered veteran in accordance with applicable federal, state and local laws. Administrative Assistant Marathon TS - Arlington, VA Mar 27, 2017 - Job Description: We are looking to add a Project Administrator to our team providing support to the Defense Health Agency - Defense... more » Job Description: We are looking to add a Project Administrator to our team providing support to the Defense Health Agency - Defense health management systems (DHA-DHMS) . Candidates must have the following experience: CANDIDATES MUST HAVE A SECRET CLEARANCE Plans and coordinates DoD project scheduling, budgeting, and administrative tasks. Assists in statistical analysis and studies and developing and tracking metrics. Takes meeting minutes and action items during meetings and performs follow-up. Assists in development of presentations. Requires a bachelor's degree or equivalent in a related area with at least 5 years of experience in the field or in a related area. Familiar with a variety of the field's concepts, practices, and procedures. Relies on experience and judgment to plan and accomplish goals. Performs a variety of tasks. Typically reports to a project leader or manager. Our team provides support services to the Program Executive Office (PEO) for DHMS. We provide program support to any and all ongoing projects working to improve the healthcare experience for the active duty warfighter as well as veterans of our military. Entry Level Administrative Role with interest in Information Technology LCG - Bethesda, MD Mar 25, 2017 - Are you a recent GRAD with a degree in Information Technology? If so LCG has a great opportunity for some that his motivated and... more » Are you a recent GRAD with a degree in Information Technology? If so LCG has a great opportunity for some that his motivated and enthusiastic individual wanting to expand their knowledge in the area of information technology. The positions requires you to perform a variety of administrative tasks for the project and support team, while learning about the world of technology and research. Ideal candidate must be a quick learner and have the ability to take thorough notes, research and create presentations, and understand the direction and goals of the technical team. Handles multiple project requests and needs, and prepares documentation as needed. This person may also assist with internet research activities and compiling results into a deliverable package and relies on experience and judgment to plan and accomplish goals. Will report to the contract project manager or team lead.ESSENTIAL DUTIES & RESPONSIBILITIES: Take notes in technical meetingsDevelop templates, standardized forms, and generate emailsManage complex calendaring and scheduling requirementsCompile, research and gather material to develop presentationsServe as coordinator for special projects and special events planning as neededCoordinate monthly task team status meetings; and provide direct program task support, as neededMaintain files on SharePointCoordinate meetings/conferences and catering when neededProcess incoming/outgoing courier, fax and US MailEnsure efficient and professional operation of office; exercise discretion and diplomacy at all timesCoordinate and engage proactively with leadership in planning and organizing events, activities, and calendars; coordinate travel arrangements, meeting/conference arrangements, and appointments as needed Full Time Administrative Opportunity Valpak - Ashburn, VA Mar 27, 2017 - Job Description: Do you live close to Ashburn, VA, have great attention to detail, strong organization skills and a positive attitude,... more » Job Description: Do you live close to Ashburn, VA, have great attention to detail, strong organization skills and a positive attitude, you should apply Company Description: GREAT COMPANY! GREAT CAREER! Valpak, an independently owned franchisee (48 years young), is the nationals number one direct mail and digital advertising brand providing thousands of clients a variety of direct mail and digital marketing products and services. Administrative/Inside Sales/Marketing RPC - Sterling, VA Mar 27, 2017 - Job Description: Wholesaler located in Sterling Virginia in business for over 40 years is looking for a dedicated team member. Provide... more » Job Description: Wholesaler located in Sterling Virginia in business for over 40 years is looking for a dedicated team member. Provide exceptional sales support for long time customer base. This position will require prompt, detailed correspondence with customers and vendors. Create marketing campaigns and maintain customer data base. Assist with shipping/receiving and being a team oriented person able to assist where needed. We are pleased to offer this position as full time Monday - Friday 7:30 AM - 4:30 PM but may consider Part Time hours if the candidate prefers. Vacation/Sick leave, paid holidays, health insurance, retirement savings plan and a pleasant work environment are all part of our benefits package. Education, Experience, General RequirementsMinimum High School Diploma required.Minimum 3 years experience servicing customers and general sales puter skills to include proficient with Microsoft Word, Publisher, Excel, Power point, Outlook, Adobe program and QuickBooks.Experience maintaining a customer data base.Experience creating brochures.Must be team oriented with strong written and verbal communication skills.Ability to plan and execute with minimal supervision.Self-Motivated, have initiative, goal driven Company Description: Wholesaler located in Sterling Virginia in business for over 40 years. Long time customer base and friendly people to work with provide and great and stable environment! HR/Administrative Assistant Maxtena - Rockville, MD Mar 27, 2017 - Job DescriptionAre you outgoing, empathetic, detail-oriented, and have great ideas and the drive to take a company from good too great?... more » Job DescriptionAre you outgoing, empathetic, detail-oriented, and have great ideas and the drive to take a company from good too great? If you poses a self-starter attitude and a tenacious desire to succeed and to help others around you to be successful then we would love to hear from you. We are looking for an HR/Admin Assistant who can own responsibilities ranging from planning a board meeting breakfast to phone screening applicants to managing office supplies. Availability to work flexible business hours with some weekend time is required.General Duties Our HR Assistant/Administrative Assistant coordinates the selection process for new hires, and places ads and recruits potential hires. This individual will have the opportunity to learn how to staff marketing and sales, operations, and engineering teams, assist in the growth of our organization, and participate in outreach events. This person will act as the first point of contact for all day to day Human Resources related questions and will be responsible for ensuring the smooth and efficient administration of policies, procedures, on-boarding training, and recruiting. The HR Assistant/Administrative Assistant will also be required to support the CEO and other members of the team as required. Specifically, s/he will handle a wide variety of situations and tasks involving HR/administrative functions of the office to include, but not limited to:Administration DutiesFiling and Information ManagementAnswer telephone calls, direct calls, take messagesArranges logistics for meetings, presentations, travel, events, etc.Makes photocopies, faxes documents and performs other clerical functionsAssists or prepares correspondenceGreets clients and visitors when we hold client meetings at the offices; manages the telephone system and schedules client meetings. Maintains the company calendar, events, and information dissemination to the staffOpens, sorts and distributes incoming mail, faxes and other itemsProduce and prepares reports, presentations, memos, proposals, and other correspondenceAssist with preparation of marketing collateralManages office suppliesPerforms other duties as assignedHR DutiesAssists with recruitment and interview processUpdates HR spreadsheet with employee change requests and processes paperworkSubmits the online investigation requests and assists with new employee background checksSchedules meetings and interviews as requestedAssists Director with various research projects and/or special projectsReview and summarize reports and other forms of documentsFiles papers and documents into appropriate employee filesPrepares new employee filesPerforms other duties as assignedRequirements BS/AS degree preferred w/ 1+ years experience in HR and/or executive assistant role. Must have a valid drivers license and vehicle.Strong interpersonal, customer service and communications skills in person, in writing and over the telephonePlanning/organizing; awareness of prioritizing and planning work activities, time usage efficiency and developing realistic action plansDependability; consistently at work and on time, following instructions, responding to management directions and soliciting feedback to improve performanceQuality control; demonstrating accuracy and thoroughness and monitoring own work to ensure qualityQuick to think and troubleshoot situations; resourceful and able to manage priorities and deadlinesStrong skills in writing and editing, attention to detail, accuracy and follow-upStrong skills in Microsoft office including Word, Excel, PowerPoint, OutlookFast and accurate keyboard skillsKnowledge of general office equipment and operationsBenefitsCompetitive salary commensurate with experienceMedical, dental, and vision benefitsGenerous paid time offPaid holidaysTravel reimbursementLaptop Maxtena is an Equal Opportunity Employer. All applicants applying for U.S. job openings must be authorized to work in the United States.Company DescriptionMaxtena, Inc. is looking for creative, result-driven people, who want to redesign the future of wireless technologies. By innovating the cutting-edge antennas, our teams are enabling a new generation of wireless technologies to have better precision, design, and performance. Working at Maxtena, you will be in an open, multi-disciplinary environment of continuous learning and intellectual growth. Your involvement in unique projects demands creative solution engineering and exposure to different industries. Together we create a better connected world and save lives. We look forward to your new ideas and our mutual growth. Apply now and tell your friends, we are always looking for talent. In fact, be a part of the future today - at Maxtena! Administrative Assistant / Receptionist Legal Placements, Inc. - Reston, VA Mar 27, 2017 - Job Description: A law firm in Reston, VA is seeking an Administrative Assistant / Receptionist to start immediately on a temporary to... more » Job Description: A law firm in Reston, VA is seeking an Administrative Assistant / Receptionist to start immediately on a temporary to possible hire basis. PRIOR LEGAL EXPERIENCE IS REQUIRED. Administrative duties will progress and there is a proven track record of success. Responsibilities:Draft correspondences and other formal documentsPlan and schedule appointments and eventsGreet and assist onsite guestsAnswer inbound telephone callsDevelop and implement organized filing systemsPerform all other office tasks Qualifications:Previous experience in office administration or other related fieldsAbility to prioritize and multitaskExcellent written and verbal communication skillsStrong attention to detailStrong organizational skills Company Description: For close to 20 years Legal Placements, Inc. (LPI) has been working with the top law firms, associations and corporations in the DC metro area to connect professionals to jobs they can't find anywhere else. The recruiters at LPI are vested in taking the time to get to know each candidate and finding the right match for each individual. Our extensive industry knowledge is a resource that we share with every candidate to help prepare for each step of the interview process and negotiate the best possible salary. In working with LPI, you are able to have direct access to hundreds of hiring decision makers in the DC area. We look forward to the opportunity to serve you in your job search. Administrative Assistant & Events Planner for Ameriprise WASHINGTON RETIREMENT PLANNING SPECIALISTS - Bethesda, MD Mar 21, 2017 - Job DescriptionDo you have 6+ years of outstanding track record as a scheduler, office manager, client concierge and events coordinator... more » Job DescriptionDo you have 6+ years of outstanding track record as a scheduler, office manager, client concierge and events coordinator in a financial services firm? Does your shining personality come through on and off the telephone?If you answered YES to both questions, we have an immediate opening for you. This job offers a career path with a lot of growth potential. You must possess mature communication and writing skills. Fluency in Microsoft Office suite is a must. You will go through extensive testing and background check. You must also be flexible about work hours. Primary responsibilities include greeting clients, managing heavy phones, scheduling meetings, heavy calendaring and files, generating and mailing correspondence, planning and organizing corporate events and webinars, creating and or modifying PowerPoint presentations, reports, and other materials, other ad hoc projects and duties, as assigned. Your day-to-day responsibility also includes and is not limited to answering multiple phone lines, scheduling and coordinating both internal and external meetings, arranging all aspects of travel including air, lodging, and transportation and other general administrative functions for the executives you support. Total compensation ranges from $55,000 to $85,000, depending on experience. Apply now!Company DescriptionWe are one of the fastest growing Financial Planning firms in Metro Washington, DC and an independent Ameriprise franchise. Our reputation for excellence in everything we do is well known among our peers. We are looking for a highly motivated individual with the right skills, who wants to have a great career with us and retire happily from our firm.