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Senior Executive Administrative Assistant Advanced Decision Vectors, LLC - Bethesda, MD Feb 26, 2017 - Job Description: Agency: National Cancer Institute (NCI); National Institute of Health (NIH) Position: Senior Executive Administrative... more » Job Description: Agency: National Cancer Institute (NCI); National Institute of Health (NIH) Position: Senior Executive Administrative Assistant Positions Available: 1 Work Location: Bethesda, MD Clearance Level: Background Investigation Citizenship: US Citizen Travel: Local Duties:Schedule conference rooms, manage registrations, arrange for IT support, videoconference, teleconference, WebEx, Webinar or other meeting needs, and provide a confirmation to the client in a timely manner. On the day of scheduled WebEx or Webinar, provide basic set-up.Prepare purchase requests (PR) for a variety of equipment, supplies, and services. This includes, but not limited to, directing PR documentation to the proper purchasing authority; prepare and direct receiving documentation for goods or services; and enter/update data into the current tracking system (POTS).Retrieve files and other materials; duplicate materials; prepare mailings and packages; place telephone calls; answer and triage incoming calls; transmit correspondence via e-mail; distribute incoming and outgoing mail and packages open and respond to such items as requested; perform basic data entry; file; monitor document disposal and storage; monitor and manage access to controlled areas; and other similar tasks as needed.Produce documents through word processing, spreadsheets, PowerPoint presentations/slides, and as otherwise required.Possess working knowledge of the CGE travel system and operating procedures to ensure Government travel requirements are met in accordance with the NIH and GSA Travel Policy.Make travel arrangements; prepare the travel order within the required timeframes set forth by the traveler, confirm transportation and hotel reservations in advance of deadlines; attend to other details of the trip to avoid unnecessary discomfort during travel; ensure that information is ready for the traveler at least 48 hours before travel begins and upon the travelers return from travel, prepare and submit the travel voucher with all required receipts within the 5 day required timeframe set by the Government.Analyze and resolve travel related problems ensuring domestic, foreign, and sponsored travel are conducted efficiently in accordance with GSA federal travel policy requirements.Collect, maintain, accurate Task data and provide regular project status for the monthly status reporting to the Project Manager. Qualifications: BA or BS degree10+ years relevant executive level experienceAdvanced knowledge and use of Microsoft Outlook, Microsoft Word, Excel, PowerPoint, SharePoint and Visio.Excellent verbal, interpersonal and written skills.Ability to work independently or in as a team.Superior attention to detail and great organizational skills. Company Description: Advanced Decision Vectors, LLC was established in 2009 to provide superior Administrative Support, Resource Management, Intelligence operations, and Management Consulting to the Federal and Commercial sectors. Located in Alexandria, VA, ADV is a Small Disadvantaged Business (SDB) 8(a) that has roots established in the Department of Defense and support agencies. ADV's mission is to be the most trusted source in providing mission critical solutions to our customers. Administrative Support Assistant Calloway & Associates - Bethesda, MD Feb 26, 2017 - Job Description: Type of Position: Contract - Two (2) year contract position. Positions Available: One (1) Full-Time (40 hours per week)... more » Job Description: Type of Position: Contract - Two (2) year contract position. Positions Available: One (1) Full-Time (40 hours per week) position available. The successful candidate will report to the On-Site Supervisor and Human Resources at our corporate office. Duties and Responsibilities include the following: Reviews and interprets directives and regulations; advises on development and implementation of local administrative directives and procedures. Develops internal policies, procedures, and work methods affecting administrative management operations and ensures compliance, and through review of completed studies, reports, correspondence, etc., for adherence to procedures and policies. Analyzes the role and impact of other auxiliary departments on the proposed research and coordinates their input. Evaluates research protocols for compliance with applicable regulations governing human subjects protection. Assures the proper documentation of project/study, giving particular attention to any protocol modifications. Reviews and approves all levels of correspondence prior to signature of the Chief of GME. This includes products developed by other employees. Reviews and distributes incoming correspondence based on knowledge of organization business processes. Serves as primary POC for the department training files. Establishes policy and time frames for the process and monitors the final preparation of all files. Monitors and suspense preparation of annual performance appraisals and corresponding performance awards. Creates, maintains and purges personnel and mission files for the organization anticipating the needs of staff members. Creates and maintains an official file system in such a manner that documents may be located on a moments notice. Locates and summarizes files as required by the Chief of GME. Reviews and edits a variety of routine correspondence for Chief of GME or other personnel in the department. Reviews outgoing correspondence for procedural, grammatical, spelling, and contextual accuracy. Receives calls, greets visitors, and directs them to appropriate personnel. Takes care of routine matters, or refers inquiries to appropriate personnel. Receives and directs incoming mail. Maintains the organization suspense file and ensures timely completion; maintains organization calendar. Exercises judgment to schedule meetings, conferences and appointments, and gathers information to prepare Chief of GME; prepares travel orders trainees and GME staff as needed. Responsible for analyzing monthly reports for Chief of GME to identify personnel changes and funding changes within the organization. Responsible for the local work area's safety and work order initiation. Reports safety hazards and prepares or calls in required work requests and is responsible to monitor through their completion. Maintains working knowledge of various applications software used within GME and provides advice/assistance to the Chief of GME, managers and associates as required. Operates Microsoft Mail System. Routinely checks for incoming messages. Composes and transmits messages to Chief of GME and other staff members as required. Operates, maintains electronic suspense tracking system for organization projects, correspondence, performance management, etc. Uses the department of defense system for timekeeping. Uses the Defense travel system for preparing travel orders and vouchers. Required Qualifications: Minimum three (3) years of working experience. A qualified typist is required. Shall be able to read, write, speak, and understand English. Must be a United States (US) Citizen. Salary: $31.41 per hour plus health and wellness benefits of $4.27 per hour. Hours of work will be from 7:00a.m. 4:00p.m., Monday through Friday, as needed by the on-site supervisor. Candidate will work 40 hours per week. Testing Requirements: Candidates chosen for consideration must be able to successfully complete a government background screening. Upon Hire: All applicants will need to complete an employment application and complete all employment documentations within three (3) business days. All offers are contingent on successful reports of satisfactory reference, fingerprint and security clearance. Calloway & Associates, Inc. is an Equal Opportunity Employer. As an Equal Opportunity Employer, we will not discriminate against any qualified candidate for any reason and will make reasonable accommodations to enable individuals with disabilities to perform the essential functions, if necessary. Company Description: Started in 1985 by Helen M. Calloway as a financial services company, Calloway & Associates is headquartered in Raleigh, North Carolina with regional offices in Concord, California and Washington, D.C. Calloway & Associates, Inc. delivers Financial Management Services, Information Technology Solutions and Consulting, Logistics Management, Education and Training, Computer and Electronic Equipment Supplies, and Staff Augmentation. With nearly three decades in technical, financial, and administrative consulting industry, Calloway & Associates provides a diverse set of quality staff, goods & services such as information technology (administrative, financial, environmental/EMS, and other agency and private sector systems design and enhancements including enterprise system design and planning). We also provide program management, computer modeling, GIS Maps, data mining, graphics & desktop publishing, financial and business consulting, environmental, health and life sciences, infrastructure support, outreach, advisory services, facilities maintenance, and staff augmentation including temporary staffing services to our clients within the United States and globally. Specializing in the delivery of skilled individuals uniquely suited by their education, experience and skill sets to support government and commercial business is our focus. Capitalizing on project management and delivery expertise, and utilizing our patented Human Capital Resource RepositoryTM, Calloway & Associates has achieved tremendous growth in government staffing and technology contracts. We hold government contracts with the Department of Justice, Department of Agriculture, Department of the Army, Department of Defense, Department of the Interior, Department of Commerce, Department of Health and Human Services, Department of Energy, Department of Veterans Affairs and the Department of Homeland Security. In addition we hold several state contracts and business relationships with system integrators and service providers. We are also a reseller of Cisco products and Global Knowledge training solutions. Regardless of your requirements, project or mission needs, Calloway & Associates can rapidly deliver the solutions, products, professionals, team members and Expertise you need to get the job done. Administrative/Marketing Assistant CRI - McLean, VA Feb 26, 2017 - Job DescriptionAdministrative/Marketing Assistant - Immediate Opening. Candidate must be a self-starter, very organized/detail oriented... more » Job DescriptionAdministrative/Marketing Assistant - Immediate Opening. Candidate must be a self-starter, very organized/detail oriented with exceptional multi-tasking capabilities and excellent communication skills (both verbal and written). Responsibilities include: Managing special projects, Managing/updating social media & company newsletter, Assisting w/ marketing initiatives, Executive support & additional duties as assigned. Must have excellent communication skills-verbal & written, and be very familiar with MSWord, Excel, PowerPoint, Outlook, SharePoint, Access & Publisher/Graphics. Join our energetic team today! Cover letter, writing samples and resume/salary requirement to jobs@. Executive Administrative Assistant Nestle - SOUTH, VA Feb 25, 2017 - Foods people love. The life you imagined. And the culinary capital. We are writing a new chapter in our journey; Nestl USA is opening... more » Foods people love. The life you imagined. And the culinary capital. We are writing a new chapter in our journey; Nestl USA is opening its new U.S. headquarters in Arlington, Virginia, directly across from Washington, D.C. As a part of this extraordinary moment, you have the opportunity to help build the Nestl USA of today, and tomorrow.Our new home in the D.C. area offers close proximity to world class restaurants, shopping, and museums. You are steps away from the world s largest museum, the Smithsonian, and renowned national landmarks such as the Washington Monument. Nestl USA is transforming what we do, how we do it, and where we work. Now is the time to define your future, and ours, too. Find your fulfilling personal and professional life, matched with our competitive benefits, focus on innovation and limitless opportunities to learn and advance your career.Discover the ways that Nestl USA values and supports our employees and community. Giving back continues to be a part of the Nestl tradition. As the world s leading nutrition, health and wellness company, our focus is not only about nourishing our customers, it s about enriching you.POSITION SUMMARY: Under direction, is responsible for advanced secretarial, administrative and confidential assignments for the Chairman & CEO. Handle issues and activities on own initiative in support of the CEO as appropriate, exercising independent judgment and discretionPRIMARY RESPONSIBILITIES: The primary responsibilities include but are not limited to the following:Organizes executive s time, taking into consideration priorities, available time, and other variables. Manages executive s calendar, proactively addressing scheduling conflicts, sets and maintains schedule of appointments and meetings. Keeps executive on schedule. Makes all arrangements for travel and conferences.Prepare itinerary, secure hotel/transportation and pertinent flight info.Responsible for daily office operations: opens, sorts, and distributes incoming mail, answers, screens, delegates, and handles incoming phone calls; maintains office efficiency and handles unforeseen situations.Manage executive email prioritize and respond, if needed, immediately.Serves as liaison with direct reports, employees and vendors. Maintains confidential nature of communications.Provide follow-up to pending issues to assure completion of tasks internal and external.Order office supplies, office equipment as necessary.Assist Chief Executive Officer s direct reports as needed.Coordinate Meetings & EventsCreating presentations to include charts, graphs, etc. Coordinating activities, with Administrative assistants, such as department team building and functions.Schedule and manage arrangements for meetings and events including, rooms, ordering meals, refreshments, travel logistics, etc. International Meetings ensure proper travel documents are obtained. Coordinate with overseas offices on logistical details, including receiving and loading of presentations.Plan, organize factory tours for Chief Executive Officer, NUSA presidents, Vevey executives/ guests as necessary. Secure private planeCoordinate all arrangements with plant personnelTravel 10% Qualifications REQUIREMENTS AND MINIMUM EDUCATION LEVEL:EXPERIENCE:Experience in a corporate environment, preferably with an international corporationMinimum of 5 years executive administrative experience required High School diploma or equivalent requiredBilingual skills preferred SKILLS: Understands and has the ability to learn the role and responsibilities of the position, including:Exercise and maintain a high degree of confidentiality.Demonstrates professional judgment and discretionUse of excellent time management and interpersonal skills. Candidate must have strong computer skills, proficient in the use of Microsoft Office programs including Outlook, Word, Excel, PowerPoint & Visio.Strong communication skills, both written and verbal.Detail-oriented team player with ability to handle multiple projects simultaneously in fast-paced environment.Ability to interact with all levels of management.Ability to work in team-based environment, developing cross-functional network of resources, maintaining effective working relationships. Detail oriented and able to work in a fast paced environment. *LI-CB1 The Nestle companies are equal opportunity and affirmative action employers and are looking for diversity in candidates for employment: Minority/Female/Disabled/Protected Veteran Category: Administrative, Executive Assistant, Nestle USA Executive Administrative Assistant E3 Federal Solutions - SOUTH, VA Feb 22, 2017 - E3 Federal Solutions (E3) is an award winning Veteran Owned Business specializing in providing acquisition management, financial... more » E3 Federal Solutions (E3) is an award winning Veteran Owned Business specializing in providing acquisition management, financial management, and program management support to the federal government. E3's strong understanding of federal acquisition, contract, financial management and program management organization (PMO) lifecycles paves the way for mature organizational processes, experienced resources, responsive management and proven management methodologies to meet and exceed client goals. Excellence, Accountability, Community, Humility and Integrity are the core values of E3 as we continue to strive in becoming a recognized leader in the management consulting community that both federal agencies and industry partners value doing business with. We are an organization that offers both our employees and clients an exceptional experience; our culture will be contagious, while always maintaining a genuine reputation. We are seeking Executive administrative specialists to support the Office of the Secretary of Defense in providing a full range of administrative services. A successful candidate will be able to work in a high pace environment, deliver quality products and address multiple requirements. The candidate can apply their administrative skills to help solve complex issues and ensure the office workflow continues even during high demand activities. The candidate will direct activities in the office and manage schedule and training for the team. Duties include: + Provide Office Management services to leadership + Direct activities of staff + Provide training of current and emerging tools and methods + Provide oversight of staff schedule + Plan for continued operations + Provide travel support using the DoD DTS system. + Coordinate travel requirements to include local, CONUS and international destinations. + Support the changes to travel and assist in any required pre-travel clearance and approvals in a timely manner. + Deliver unclassified and classified taskers, messages, incoming mail, and pick-up any outgoing correspondence and transport it to the appropriate distribution points. + Sort and deliver incoming and outgoing unclassified and classified mail to include special messages (cables). + Support any office security requirements including document management. + Manage resources to include equipment required in the office. + Assist in developing special event requirements such as time and place, location, duration, number of attendees, security requirements, and travel arrangements. + Arrange for appropriate conference rooms/facilities and prepare meeting places in accordance with acceptable protocol and security procedures such as seating arrangements and security verification. + At least 4 years of direct administrative support experience and a Headquarters or Executive level DoD office, two years of which supporting high level military or civilian officials. + At least two years of experience with the office of the Secretary of Defense, or equivalent office. + At least two years of Office management experience + Strong oral and written communication skills. + Ability to use DoD travel, correspondence, workflow and other administrative tools. + Proficient in the Microsoft Office suite. + DOD Top Secret clearance with ability to obtain clearances at the highest level. Preferred + College degree highly desired. + An active DoD badge. Req #: 2016-3224 Administrative Assistant (Billing Department) Quality Services Moving - Burke, VA Feb 24, 2017 - ADMINISTRATIVE ASSISTANT (BILLING DEPARTMENT) Now Hiring an Administrative Assistant (Billing Department). We offer a competitive... more » ADMINISTRATIVE ASSISTANT (BILLING DEPARTMENT) Now Hiring an Administrative Assistant (Billing Department). We offer a competitive compensation package with full benefits! This is position is located in Lorton, VA. Ideal candidates will work quickly and efficiently without sacrificing quality of work in a fast-paced environment. Primary responsibilities include the following: · Invoices accounts daily using QuickBooks in accordance with various contract and/or account terms · Identifies monthly billable events, assesses proper charges, and creates memorized transactions in QuickBooks as necessary · Receives and applies payments, promptly researches any discrepancies, performs reconciliations as necessary, and records deposits in timely manner · Promptly submits invoice packets with supporting documentation for compliance and timely payment processing · Provides information and support regarding internal and external audits · Creates, maintains, and updates various accounts, records, and associated billing functions · Communicates account information with staff, customers, and external business partners to ensure billing is accurate and accounts are current · Researches and responds to various requests via phone, fax, and/or e-mail Minimum Qualifications: · 2+ years demonstrated billing and/or other accounting-related experience • Degree in accounting-related field, or similar equivalent work experience preferred · Computer literate with proficiency in QuickBooks Pro, MS Office applications, Internet Explorer, and Windows · Knowledge of accounting principles, with strong analytical, organizational, and investigative skills · Excellent interpersonal and communication skills (both written and verbal) using the English language · Ability to multi-task and take initiative to identify outstanding tasks and see them through to completion · Prior household goods/relocation industry billing and/or DPS/EasyDPS experience is a plus! This full-time position offers a competitive compensation package with benefits (to include health/dental, 401k with employer matching and tuition reimbursement) and excellent advancement/promotional possibilities for motivated individuals. Get your career moving and APPLY TODAY! Company Description: Quality Services Moving is a veteran owned corporation with decades of experience providing premier relocation and storage services to our elite clientele, transitioning DoD members, international corporations, and residential customers. As a certified Pro-Mover by the American Moving and Storage Association (AMSA) and a Governing Member of the International Association of Movers (IAM), our strong reputation for delivering an exceptional move experience to our clients in both domestic and international markets has earned us numerous awards over the years. Due to continued growth, we have additional positions to fill and even more opportunities to pursue. Unless otherwise noted, positions are based out of our Lorton, VA facility. Get your career moving and APPLY TODAY! We are an equal opportunity employer. Administrative Assistant Home Instead Senior Care - Gaithersburg, MD Feb 22, 2017 - Purchase all supplies (Staples and any other items needed by staff). (Daily, Monthly) • Unload more » Purchase all supplies (Staples and any other items needed by staff). (Daily, Monthly) • Unload Administrative Assistance-Washington, DC Human Potential Consultants - Arlington, VA Feb 26, 2017 - Job Description: Opening: Administrative Assistant Location: Washington, DC Pay Rate: $TBD Five Days a Week Full Time Shifts: 8:00am... more » Job Description: Opening: Administrative Assistant Location: Washington, DC Pay Rate: $TBD Five Days a Week Full Time Shifts: 8:00am 5:00pm Benefits: Medical, Dental, Vision; 401k; Direct Deposit Requirements: 2-3 years demonstrated experience performing routine and complex tasks in Microsoft Outlook, Word, Excel, and PowerPoint. Knowledge of Microsoft applications for the purpose of creating and maintaining database to support the RRBN.Outstanding written communication skills including writing, editing, and fact checking informationProven ability to manage multiple priorities and managing shifting priorities. Ability to stay ahead of the curve and not lose details.Ability to work well in a team environmentPersistence, resourcefulness, drive, and strong sense of intuition.Builds rapport easily with new contacts and is able to cultivate relationships on behalf of the organizationCommitment to high standards of excellenceKnowledgeable in military regulations and Army standards.Previous military experience preferredAbility to deal tactfully and diplomatically with others and function under pressure such as time limitations or intense public interest.Familiarity with AR 25-50. Essential Duties and Responsibilities: Consistently performs duties as outlined in the Performance work statement; meets deadlines.Attends and participates in scheduled meetings assigned by the RRBN Staff.Meets established attendance criteria and starts work promptly.Knows and consistently follows Virgin Island National Guard policies, protocols and procedures.Remains in full compliance with HIPAA laws and accreditation requirements.Consistently demonstrates good use of time and resources.Consistently interacts with clients and staff in a professional manner.Assist management in interpretation and utilization of reports and information provided; aid functional areas in identifying areas of record documentation and procedures that can be streamlined, combined or improved and initiate methods to operate under the new or revised system.Perform the duties as the Inter-State transfer coordinator for enlisted personnel.Prepare and send correspondence, ensuring compliance with current regulations, policies and directives.Answer inquiries relating to administrative policies and procedures.Review all outgoing correspondence for completeness, grammatical accuracy, spelling, punctuation, and conformance with current policy and required format.Maintain office files in accordance with applicable regulations and ensure the timely response to suspense actions.Receive incoming mail and make proper distribution.Participate in required staff meetingsMaintain strict confidentialityPrepare and distribute required forms and documents as directed by the Recruiting and Retention Commander (RRC) (e.g. DD For 1610, DA Form 31, and DD Form 1351-2).Maintain personnel and financial data records for members of the Recruiting and Retention Force (RRF).Prepare presentations, briefings and administrative reports as directed by the RRCAssist in resolving pay problems involving members of the RRF.Manage and maintain the RRCs schedule.Manage and maintain the Master Calendar for the RRF. Company Description: Human Potential Consultants (HPC) is an Employment Solutions Company whose overall leadership and mission for each of our contracts are structured for a successful planning implementation, evaluation and continuous improvement in achieving and exceeding our performance goals. At HPC, we change lives by developing, managing and delivering innovative workforce solutions that exceed the expectations of government entities and private employers. Let us put you to work!