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Hospital Administrative Director of Engineering and Facilities (PE Avalon Executive Search LLC - Annandale, VA Nov 16, 2017 - We are in search of an Electrical or Mechanical Engineer with 3-5 years experience working in a hospital setting. The role is... more » We are in search of an Electrical or Mechanical Engineer with 3-5 years experience working in a hospital setting. The role is Administrative Director of Engineering and Facilities. Our facility is a Magnet Hospital located in one of Virginia’s smaller cities located 7 miles northeast of Richmond with a population of 37,000, excellent schools, low crime, reasonable cost of living. Relocation is offered for this role and possible small sign on bonus. To be considered you should have the following: Knowledge of all systems and procedures used in Construction, Plant Operations and Maintenance at a level generally acquired during five Administrative Assistant Active TS SCI Poly Jacobs - Reston, VA Nov 08, 2017 - Jacobs National Security Solutions (NSS) provides highly sophisticated network systems design, engineering, operations, and maintenance,... more » Jacobs National Security Solutions (NSS) provides highly sophisticated network systems design, engineering, operations, and maintenance, and offers cutting edge cybersecurity solutions for our customers in the Intelligence Community, Department of Defense, and other federal agencies. We deliver an integrated approach to network engineering design and network management, as well as full IT lifecycle service management, IT service delivery, asset management, logistics and procurement support, and software/hardware vendor management. Our network engineers, controllers, and technicians are trained in multiple disciplines to successfully maintain legacy systems as well as insert the latest technologies for voice, data, and video networks in fast-paced, mission-critical environments.Jacobs is seeking a NOC (Network Operations Center) Administrative Assistant to join their team at their customer site in the Reston, VA area. This is a swing shift position and will be working the 2PM-10PM. •Basic understanding of common IT and networking terminology.- Answering phones with precision by line, following standard operating procedures.- Calling troubles out to carriers and other groups.- Reacting to systematic events, outages, and incidents.- Creating, updating, and resolving work tickets.- Orchestrating, prioritizing, and reporting on all Incidents for Integrated Operations & Maintenance (IO&M) team.- Escalating issues and communicating situational awareness to management, sponsors, and clients. - Recalling personnel as needed. - Enabling and disabling network interfaces and devices.- Telecommunications - basic knowledge on a variety of telecommunications platforms and IT systems.- Time Management - managing one's own time and coordinating with the time of others.- Customer Service - committed to providing the highest levels of customer service; understand and respond to the customer's requirements.Ability to work collaboratively across organizational boundaries.Communications - ability to communicate complex issues to technical staff, customers, and senior management- Manual Dexterity- Individual must have a high level of Integrity.- Provides daily reports on critical systems and high mission impact items.- Prepares documentation for the customer. - Training and guiding other employees in a collaborative fashion. Administrative Assistant Opportunities Green Key Resources - Rockville, MD Oct 11, 2017 - Green Key Resources in Rockville, MD is seeking Administrative Assistants to fill a variety of roles within the DMV area. These positions... more » Green Key Resources in Rockville, MD is seeking Administrative Assistants to fill a variety of roles within the DMV area. These positions are temporary, temp to hire and direct hire. The requirements for these roles include the following: Calendar management Scheduling meetings Booking travel - air, hotel and car Handling various types of correspondence Event planning Project management as required 3+ years of Administrative Assistant experience desired Excellent communication skills - both written and verbal Proficient in MS Office Suite Ability to multi-task and switch gears quickly Degree preferred Administrative Support II Chickasaw Nation Industries - Rockville, MD Oct 27, 2017 - Overview: SUMMARY The Administrative Support II provides general administrative services in support of the U.S. Food and Drug... more » Overview: SUMMARY The Administrative Support II provides general administrative services in support of the U.S. Food and Drug Administration (FDA), Center for Veterinary Medicine (CVM), Office of Center Director and Office of Management. This position performs a variety of routine and non-routine tasks. ESSENTIAL DUTIES AND RESPONSIBILITIES Essential duties and responsibilities include the following. Other duties may be assigned. Responsible for the integration of CNI Core Competencies into daily functions, including: commitment to integrity, knowledge / quality of work, supporting financial goals of the company, initiative / motivation, cooperation / relationships, problem analysis / discretion, accomplishing goals through organization, positive oral / written communication skills, leadership abilities, commitment to Affirmative Action, reliability / dependability, flexibility and ownership / accountability of actions taken. Provides clerical and administrative support. Answers main phone line. Signs for packages, distributes mail twice daily, and maintains staff mailboxes. Greets guests and directs visitors to offices. Prepares documents using Microsoft Power Point, Excel and Word. Proofreads documents for correct grammar, spelling and punctuation. Scans, shreds, and makes photocopies of documents. Mails packages through United Parcel Service (UPS) online. Assures discretion in the performance of duties. Plans daily activities within the guidelines of company policy, job description and supervisor's instruction in such a way as to maximize personal output. Responsible for aiding in own self-development by being available and receptive to all training made available by the company. Responsible for keeping own immediate work area in a neat and orderly condition to ensure safety of self and coworkers. Will report any unsafe conditions and/or practices to the appropriate supervisor and human resources. Will immediately correct any unsafe conditions to the best of own ability. EDUCATION / EXPERIENCE Associate's degree and a minimum of four (4) years relevant experience, or equivalent combination of education / experience. CERTIFICATES / LICENSES / REGISTRATION JOB SPECIFIC KNOWLEDGE / SKILLS / ABILITIES Operational knowledge of standard office practices and procedures Proficient in the use of standard office equipment such as computers, copiers, fax machines, telephone systems and office automation systems Skilled proficiency in the use of Microsoft Office programs ( i.e., Word, Excel, Outlook, PowerPoint, etc.) Knowledgeable and proficient in the use of the English language as to professional business grammar, spelling, punctuation and capitalization in the preparation of correspondence, reports and presentations Excellent verbal and written communications skills Excellent customer service skills with ability to represent company in a positive and competent manner Solid organization skills relevant to carrying out day-to-day responsibilities with ability to manage multiple priorities and complete in a timely manner Extremely detail-oriented with ability to quickly grasp business needs and issues Ability to work both independently and in a team environment toward the successful achievement of goals LANGUAGE SKILLS Ability to read, analyze, and interpret general business periodicals, professiona1journals, technical procedures, or governmental regulations. Ability to write reports, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from groups of managers, clients, customers, and the general public. MATHEMATICAL SKILLS Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs. REASONING ABILITY Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Administrative Assistant (Viral and Rickettsial Diseases Department) The Henry M. Jackson Foundation - Silver Spring, MD Nov 14, 2017 - Come Work at HJF! HJF is seeking an Administrative Assistant to support Viral and Rickettsial Diseases Department (VRDD) in the Naval... more » Come Work at HJF! HJF is seeking an Administrative Assistant to support Viral and Rickettsial Diseases Department (VRDD) in the Naval Medical Research Center (NMRC), Silver Spring, Maryland. Incumbent will assist the Program Manager to perform a wide range of administrative and clerical duties for the department. Work is moderately complex in nature and judgment is required in resolving problems. Responsibilities: Type, submit and track procurements for department. Follow purchasing policy and guidelines and resolve procurement issues to meet procurement submissions deadline. Prepare and sort mails; route documents for signatures/approvals. Sets up and maintains department files. Assist personnel check-in, badge renewal and travel request submissions; maintain in-out board, department roster and on-line department calendars. Maintain department office supplies and office equipment. Maintain and track department records on IRB submissions and human subject research protocols. Makes room reservation for meetings as necessary Perform typing assignments and proofreads all work; draft memos/letters for the Department Head as needed. Assist with organizing and completing department projects. Perform other duties as assigned. Required Knowledge, Skills, and Abilities: Knowledge of proper grammar, punctuation, spelling, etc.; excellent communication and organization skills; ability to type and use Microsoft Word, Excel, PowerPoint, and Outlook, and effectively communicate with a diverse group of people. Minimum Education/Training Requirements: Associate’s or college degree Minimum Experience: 0 to 2 years office experience Work Environment: Office environment Background: US Citizenship is required; Eligibility to obtain Secret Clearance. HJF is an equal opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or protected veteran status. Any qualifications to be considered as equivalents, in lieu of stated minimums, require the prior approval of the Director of Human Resources Front Desk Receptionist/ Administrative Assistant HireStrategy - Reston, VA Nov 01, 2017 - Are you eager to begin your career with a great company in the Northern Virginia area? HireStrategy has multiple openings for Front Desk... more » Are you eager to begin your career with a great company in the Northern Virginia area? HireStrategy has multiple openings for Front Desk Receptionists and Administrative Assistants throughout the Reston, Fairfax and Alexandria area. If you’re an enthusiastic office professional with attention to detail we’d love to speak with you! Most roles pay $12 - $17 an hour depending on the client and are normal business hours. Apply online, we’d love to chat with you! Greet and welcome visitors, validate parking and provide visitor badges Edit and compose documents and correspondence Answer multiline phone system and redirect calls as appropriate Receive and distribute correspondence and packages Provide administrative support to various members of the team Maintain the office calendar and schedule appointments as needed Facilitated meetings, including setting up conference rooms, ordering catering, and preparing documents Bachelor’s degree preferred, High School Diploma required Upbeat and positive attitude and an ability to work well with limited supervision Proficient in MS Office Suite Administrative Assistant for Claims Interstate Moving Relocation Logistics - Springfield, VA Oct 30, 2017 - SUMMARY The customer service administrative assistant position works under general supervision while conducting customer service... more » SUMMARY The customer service administrative assistant position works under general supervision while conducting customer service activities. These activities involve the receipt of household goods cargo claims, registering claims in the Interstate Van Lines claim program, assignment of claims to claim examiners and other claim related administrative matters. This position requires the ability to work closely with other service providers such as repair firms, drivers and other agents involved in specific claim activity. This position requires extensive use of the telephone and requires effective verbal communicative skills resulting in clear and concise two way communication. This is a full time position which is monitored weekly for production and quality standards. In addition to the job functions listed below, this position may be required to participate in special projects and may involve working paid hours in excess of a normal 40 hour work week. Coordinate GSA/National Account/COD and Military shipments, sets appropriate priorities of needs and resulting services to be provided to ensure quality practice. Assist with Centralized Booking System to maximize acceptance ratio to increase financial profit. ESSENTIAL DUTIES, RESPONSIBILITIES and EXPECTATIONS. The following listing may not be all inclusive as other duties may be assigned from time to time. Customer Service Initiate and follow up with tracing actions for missing items. It is expected that a trace for all items listed as missing on the shipment delivery documentation will be sent within one day from department notification to all service providers involved in the shipment. As tracing requests are automatically posted, no further documentation is required. Responses will be reviewed and filed with the shipment file. Register claims received into the database. It is expected that these claims be reviewed for completeness and registered correctly with the proper valuation coding. Incomplete claims will require contacting the customer for the missing information. Prepare memorandums requesting service provider information and documentation concerning shipments with claims or potential claims. It is expected that documentation and information received by appropriately archived for future use by claim examiners. Review timely notification of loss or damage for missing items and damage extensive to warrant inspection by a qualified repair firm. When appropriate, arrange damage inspections by preparing and sending work orders to appropriate repair firms or initiate tracing for missing items as noted in item 1 above. Maintain repair firm inspection log for inspections ordered by claim examiners. This log includes information sufficient to monitor the progress of inspections. It is expected that no inspection progress will be overlooked. Inspections must be completed in a timely manner and the results when received forwarded to the appropriate examiner immediately. Answer telephone calls from customers requesting filing procedures. Provide claim filing instructions to enable customers to access the online claim filing process. It is expected that clear concise instructions be provided. Instructions are provided utilizing email and attachments. Give assistance and direction to customer requests in person, by telephone, email or by mail. It is expected that customers will be treated with due respect and demeanor and that all assistance given will be done in a professional manner. Maintain overall control of overage items returned to this location. It is expected that all overage will be identified and returned to the correct owner in order to eliminate any claim for such items. This process is normally handled by preparing the package and sending via FedEx or UPS. Records of the shipment must be archived in the shipment file. It is also expected that any charge related to the return of these items be referred to an examiner so the responsible party for the overage will be charged the associated fee related to the return. Provide assistance to examiners to process and mail out claim packages to service providers with liability assessments. It is expected that all claim packages and invoices will be mailed the same day as generated. Move Management Contact Customers within 24 hours of order. Document customers concerns and forward to appropriate departments. Send welcome letters to customer confirming dates and information Set up origin services with agent and fax information, communicating rates and tariff Send origin agent driver papers if pick up is out of state. Prepare accurate cost estimates upon receipt of survey ensuring all accessorial services are authorized prior to move. Attain knowledge of Government Tariff. Schedule all 3rd party services with prior authorization. Advise customer on arrival time of packing, pickup and delivery. Verify the number of crewmembers to ensure adequate labor is provided. Notify customers of any change in schedule that affect them, to avoid unnecessary inconvenience. Update move management screen with all data. Monitor Bluebark/VIP and Priority shipments. Register and move coordinate all community service shipments. Internet leads to include phone survey, access details and cost estimates Documents GSA/MMOV screens with accurate information for monitoring shipments. Arrange SIT for shipments and update computer information. Communicate rates and applicable tariff to destination agent in writing. Verify tractor trailer accessibility Coordinate delivery date and time 24 hours prior Explain services to be provide at destination Arrange delivery out of storage when applicable with customer and agent Document any damage, inform customer of time frame for filing and mail claim form or explain internet filing process Follow up with customer 48 to 72 hours after delivery to ensure customer is satisfied with all aspects of his/her move (post call) Schedule debris removal with proper authorization Monitors SIT Expiration Report and advise account rep and agent accordingly Assist with military tracer calls from customer T.O and inform accurate information, maintain the AFOL booking system for JPPSO San Antonio, JPPSO Colorado Springs, JPPSO Northeast, and Wright-Patterson AFB Receive offers for military shipments via E-mail and respond within time frame specified Call agents listed for each servicing area, and request origin services on each shipment offered Submit an acceptance or refusal of shipment based on agents availability Register accepted shipments in the Arthur system Update refused shipments on excel spreadsheets Provide assistance to agents if they have questions on particular shipment that they are servicing Work with base to schedule date changes on shipments and advise servicing agents of any changes made Update tracer spreadsheet whenever trace is made SUPERVISORY RESPONSIBILITIES. This position has no supervisory responsibilities or subordinate personnel. QUALIFICATIONS. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. EDUCATION and/or EXPERIENCE. High school graduate or equivalent GED certificate; or six months experience and/or training or equivalent combination of education and experience. Must be able to type 45 words per minute with no more than 3 errors. Must be proficient with computer office products such as Word and Excel. Bureau of Engraving & Printing - Administrative Assistant Dunbar Armored - Springfield, VA Nov 02, 2017 - DEPARTMENT: Air Courier Operations STATUS: ExemptREPORTS TO (POSITION): _General Manager, BEP... more » DEPARTMENT: Air Courier Operations STATUS: ExemptREPORTS TO (POSITION): _General Manager, BEP Operations________________________________________ JOB SUMMARYMonday through Friday $15.50 /hourFull TimeBenefits after 60 daysTo perform general accounting/office duties, related to the preparing and transmitting of the monthly BEP billing report and processing airline and/or ground support invoices for payment.The essential functions of this position are:1. Prepares billing documentation on a weekly basis utilizing BEP schedule, airline airway bills, cargo rates, and Federal Reserve shipment requisitions.2. Monitors freight costs overall to ensure lowest air cargo rates are utilized.3. Reconciles and update sentries on billing report with BEP schedule (projected vs actual). Submit billing report to Headquarters on the 15* and end of month.4. Writes request for payments for airline invoices/ground support based on billing report. Forward to Headquarters for processing.5. Files originals of all completed and approved airway bills in appropriate binders.6. Communicates with airline/ground support billing personnel with discrepancies in cargo rates, paid invoices, etc.7. Responsible for BEP petty cash, including auditing expenses for payment, submitting petty cash reimbursement to Headquarters, and balancing funds.8. Maintains personnel files on BEP staff.9. Assists coworkers in BEP scheduling assignments/projects.10. Other duties as required.The minimum Knowledge, Education, Experience, Skills, and/or Abilities required to perform this job are, including any physical requirements:1. Must be at least 21 years of age.2. Previous supervisory/managerial experience preferred.3. Must possess and maintain a valid driver's license with a driving record acceptable to Dunbar.4. Must have good communications skills (written and oral) and good interpersonal skills toCommunicate with airline and ground support billing personnel.5. Must have a High School education and good mathematical skills.6. Must have (1) year experience in general accounting or clerical duties.7. Experience with mainframe or personal computer preferred.Dunbar is proud to be an Equal Opportunity Employer - Minority/Female/Disabled/Veteran. All qualified applicants will be considered for employment without regard to their race, gender, religion, disability, veteran or other protected status. We are committed to providing reasonable accommodation to applicants with disabilities.