SEARCH TIP Enter a keyword to improve the relevance of your search results
Administrative Assistant Quantum Real Estate Management - Ashburn, VA Aug 22, 2017 - Type, distribute and file correspondence and resident certification paperwork,. Act as receptionist for residents and visitors,.... more » Type, distribute and file correspondence and resident certification paperwork,. Act as receptionist for residents and visitors,.... Administrative Assistant OfficeTeam - Ashburn, VA Aug 22, 2017 - You will take charge of a number of different office support and administrative duties. A long term temporary opportunity, this... more » You will take charge of a number of different office support and administrative duties. A long term temporary opportunity, this Administrative Assistant... Administrative Assistant Planned Systems International - Arlington, VA Aug 17, 2017 - PSI Title: Administrative Assistant Work Location: VA - Arlington Description Essential Functions and Job... more » PSI Title: Administrative Assistant Work Location: VA - Arlington Description Essential Functions and Job Responsibilities: PSI is seeking a reliable, dependable, and energetic team player to fulfill a critically important role in support of the senior-level executives in our Arlington, VA location. The successful candidate will be extremely organized, quick, and an analytical hands-on/do whatever's needed kind of person. In return, PSI will offer competitive compensation, comprehensive benefits, and the opportunity to, through smooth operations, contribute toward our growth and continued success. The selected individual will work in a highly visible role supporting and/or effectively interacting with corporate executives, clients, corporate partners, program managers, and other PSI staff. Primary duties and responsibilities will include, but not be limited to: Scheduling meetings as requested and managing Executive calendars. Developing or preparing correspondence, presentations, and meeting minutes as directed. Performing a variety of daily office support functions. Scheduling and attending Executive meetings and keeping action notes. Scheduling Executive-related activities – PSI Customer Appreciation Breakfast, CEO’s Annual Dinner, Corporate offsite meetings, and summer/holiday events. Assisting with planning, set-up, and operation of corporate special events. Understanding, representing, and carrying out the corporate culture and philosophy at all times Maintaining corporate procedures and policies Providing backup coverage for the Sr. Administrative Assistant, Receptionists, and any other Administrative Assistant work efforts as required in Departments across the corporation. Minimum Requirements: HS Diploma and 2+ years of office experience. PC skills to include strong Microsoft Word, Excel, PowerPoint, and Microsoft Outlook. Must have a proven professional demeanor. Excellent interpersonal and good verbal and written communication skills. Proficiency with making Travel arrangements. Proficiency in conducting research using the internet. U.S. Citizenship required. Selected applicant may be subject to a government security investigation and must meet eligibility requirements for access to classified information and obtain a Government-granted security clearance. Additional Desired Qualifications: Additional years of office experience, preferably in an executive-level office. Are you a returning applicant? Previous Applicants: Email: Password: If you do not remember your password click here. Administrative Assistant HirePower Personnel, Inc. - Herndon, VA Aug 22, 2017 - Pay non-PO and PO invoices in APAY (5 hours). Duties & Responsibilities*.... more » Pay non-PO and PO invoices in APAY (5 hours). Duties & Responsibilities*.... Administrative Assistant Skyline Software Systems, Inc. - Herndon, VA Aug 21, 2017 - After completion of leave, the position will require approximately 10 hours per week (but will vary from time to time depending on... more » After completion of leave, the position will require approximately 10 hours per week (but will vary from time to time depending on business needs).... Administrative Assistant Employ-r Solutions Inc - Reston, VA Aug 21, 2017 - Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and... more » Using a variety of software packages, such as Microsoft Word, Outlook, PowerPoint, Excel, Access, etc., to produce correspondence and documents and maintain... Administrative Assistant Addison Group - Reston, VA Aug 18, 2017 - A valid driver's license is needed for this position. Our Client in Vienna VA is looking for a Junior AA with some Quickbooks and/Or... more » A valid driver's license is needed for this position. Our Client in Vienna VA is looking for a Junior AA with some Quickbooks and/Or invoicing experience with... On-Site Administrative Assistant FirstService Residential - Ashburn Aug 22, 2017 - FirstService Residential is the largest manager of residential communities in North America, overseeing more than 5,600 properties and... more » FirstService Residential is the largest manager of residential communities in North America, overseeing more than 5,600 properties and over 1.3 million residential units. FirstService generates more than $2.3 billion in annual revenue and has more than 23,000 employees worldwide. More information is available at www.fsresidential.com Fiscal: * Record, date and time stamp incoming invoices daily. * Mail original invoices and 1 copy of package to Client Accounting. * One copy of invoice package into voucher book. * Verify checks when returned from Client Accounting. Ensure that all invoicing backup is attached to check and duplicate payments are not received. Physical: * Log work requests in Connect and generate work orders for maintenance staff and/or contractors * Update work order log with notes and action taken by vendors. * Close open work orders in system when complete by vendor. Work order is not considered complete unless the vendor has signed original work order and returned to office. * Provide Community Manager with work order log for inclusion in Board package. Governance / Administration: * Greet all homeowners and visitors coming to the Association office * Answer all calls and log both incoming and outgoing calls in Connect. * Assist all walk-in customers and defer to Community Manager or Assistant Community Manager, when necessary. * Maintain office supplies -- prepare order to submit to Community Manager for review and approval. * Maintain Association filing -- homeowner filing, correspondence, work orders, accounting documentation etc. * Distribution of Board communication, as directed by Community Manager daily. All Board members are to receive any materials directed to a specific committee or Board member. The President is to be consulted if there is any question related to distribution. * Mailings, as directed by Community Manager. * Record, date and time stamp incoming mail. * Record Keeping -- binders to be kept with the following: Monthly Agendas, Modification Requests, Work Orders, Financials (including Social/Trip accounting). * Meet with Community Manager weekly to ensure completion of open action items. * Assist with preparation of Board meeting agenda, monthly management report and all other reports and material needed for Board Packet; distribute one week in advance of meeting * Prepare closing documents as required. Update Connect to reflect new owners. * Update homeowner directory and create new homeowner file. * Copy of all documents to be kept in homeowner file. * Set up homeowners with Connect access. Community Relations / Communication: * Provide excellent customer service and maintain open lines of communication with fellow Associates, homeowners and Board of Trustees * Update and maintain community information in Connect, including but not limited to the Community Web Site, Community Projects, Management Reports and all Association documents and forms * Utilize Connect's Resident Alert feature in order to keep homeowners apprised of Association activities and important updates, subject to Board authorization * Provide customer service assistance to homeowners as needed. Assist with homeowners'calls and inquires and respond accordingly or direct to the appropriate party. * Log all homeowner inquires in Connect Call Log * Ability to travel to various sites, as needed, where applicable. * Assist with preparation of newsletter, where applicablePosted by StartWire.