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Administrative Assistant II Townsend & Associates - New York, NY Sep 02, 2017 - Administrative Assistant II Job Description: Provide administrative support for the PCE team working closely with the Sr.... more » Administrative Assistant II Job Description: Provide administrative support for the PCE team working closely with the Sr. Administrative Assistant. The successful candidate will be expected to deliver a high level of administrative support including calendaring, coordination of meetings and travel, expense reporting, facilitating communication and correspondence, as well as other activities and projects as assigned all while exercising resourcefulness, discretion and independent judgment. Working professionally as a team player, the administrative assistant must be able to multi-task in a face-paced, dynamic environment. Responsibilities: Provide support in scheduling and calendar management, coordinating travel and itineraries Organize meeting support (e.g. materials, room prep, catering, basic AV and IT, coordination with other client teams as needed) and proactively communicating progress and status Independently manage schedule changes or assignments from others and proactively communicating progress/status Provide logistical support for a bi-annual All-Hands meeting Ensure supplies are stocked within the department appropriately Assist with onboarding new colleagues Facilitate timely and professional communications internally and externally Work with colleagues to deal with routine matters and present a professional face to company employees and visitors Deal with confidential information and exercise discretion and independent judgment in the daily operations of the department and make sensible decisions effecting its operations Administrative Assistant II Administrative Assistant II W2 ONLY!!! NO CORP TO CORP!! Qualifications: College graduate with 4-6 years administrative assistant experience Excellent project management and attention to detail; highly organized and able to successfully handle simultaneous priorities Strong sense of personal integrity; able to maintain confidentiality and handle highly sensitive information; demonstrated good judgment and decision-making skills Demonstrate functional and technical competence in many areas of administrative practice Excellent technical skills: PC proficient Excellent computer skills and an advanced working knowledge of Word, Excel and Outlook including advanced Outlook calendaring skills, working knowledge of SharePoint and the company’s internal systems as needed Administrative Assistant II Administrative Assistant - Quality Assurance TransPerfect - New York, NY Aug 31, 2017 - Responsibilities The Quality Assurance Assistant directly impacts all aspects of TransPerfect’s Global Quality Management... more » Responsibilities The Quality Assurance Assistant directly impacts all aspects of TransPerfect’s Global Quality Management System, which is compliant to all applicable international and local statutory and regulatory requirements (e.g., 21 CFR Part 11 and GCP/ICH) as well as international standards such as ISO 9001 and ISO 17100 (EN 15038).The Quality Assurance Assistant plays a vital role in the maintenance, establishment and development of Quality Assurance programs, policies, processes and procedures. A Quality Assurance Assistant must be a change agent that will foster a quality-driven culture, promote innovative practices that ensure quality and success, and integrate quality practices and accountability into all activities.Investigate specific client complaints / adverse experiences / operational problems to identify root cause and design effective corrective and preventive actions; additionally, prepare and provide formal Incident Reports for clients, as neededResponsible for daily CR/Compliance Management—review and approval, internal audits, vendorAssist with tracking, questionnaires, Document Management—review and approval as well as training records managementImplement, monitor, evaluate and develop quality assurance and quality control activities to ensure quality of products produced by TransPerfect group of companies worldwideAssist supervisor with any other QA activities, as requiredHandle clients' request for information (RFI) questions, as needed Minimum Bachelor's Degree or its equivalentAbility to adhere to and abide by the customer’s and company’s quality standardsAbility to multitask in a fast-paced environmentExceptional problem solving/critical thinking skills and ability to learn new skills quicklySuperior organizational and multi-tasking skills in order to meet commitments and deadlinesSuperior written and verbal communication skillsProficiency in Microsoft Office (Word, Excel, Outlook)Ability to work independently and as part of a teamDesired Skills:Experience with EN 15038 (ISO 17100) and/or ISO 27001Experience with ISO 9001 and/or other international standards and regulationsWork well with people from a variety of different backgrounds and cultures Overview For more than 20 years, TransPerfect has provided comprehensive language and technology solutions to help our clients communicate and conduct business more effectively in a global marketplace. Equipped with a quality management system certified to both the ISO 9001:2008 and EN 15038:2006 standards, TransPerfect provides a full array of language and business support services, including translation, interpretation, multicultural marketing, website globalization, subtitling, voiceovers, staffing services, multicultural marketing, e-learning and training, and legal support services. TransPerfect also offers a suite of next-generation technologies that significantly reduce costs and improve consistency throughout the translation process, making TransPerfect the vendor of choice for the world's leading multinationals. With annual revenues of over $500 million, TransPerfect is the world's largest privately held provider of language services and technology solutions. From offices in more than 90 cities on six continents, TransPerfect offers a full range of services in 170+ languages to clients worldwide. With an unparalleled commitment to quality and client service, TransPerfect is fully ISO 9001 and EN 15038 certified. TransPerfect has global headquarters in New York, with regional headquarters in London and Hong Kong.TransPerfect offers a comprehensive benefits package, including medical, dental, vision, 401k, paid time off, company-sponsored life insurance, short-term and long-term disability, flexible spending account options, and a proactive and accessible HR department that focuses on the staff’s health and happiness.TransPerfect is an equal opportunity employer.#CBS Sr. Administrative Assistant Wolters Kluwer - New York, NY Aug 27, 2017 - This position will provide executive support to the VP, Global Human Resources- Tax & Accounting Division based in New York and directors... more » This position will provide executive support to the VP, Global Human Resources- Tax & Accounting Division based in New York and directors on the team. Required duties will include, executive calendar management, coordinating and booking national and international business travel for employees (including coordination of visas and travel documents as necessary); arranging and coordinating meeting logistics and set-up for both onsite and offsite meetings; general office administration; preparing reports and presentation materials; processing and organizing expense reports; manage reporting and logistics for organizational activities; invoices and PO's; provide telephone support, and, special projects. Due to extensive travel schedule of Executives, after hours help/support will be needed in some cases.The position serves as an adjunct and extension of the VP, Human Resources in communicating with employees, other executives, clients and partners. The candidate must be comfortable and prepared to engage at this level. The candidate may be asked to attend Wolters Kluwer meetings. Travel is not expected; if so would be domestic.• Manage calendar including scheduling internal & client meetings, with numerous personnel across the Division typically coordinating across time zones.• Coordinate all travel arrangements both domestic and international including researching travel options• Reconcile expenses associated with business travel per the Wolters Kluwer T & E policy• Prepare and edit correspondences, presentations and reports as requested• Accept mail; review and sort items; obtain necessary signatures if required• Purchasing equipment/office supplies as needed• Creating purchase orders and invoice processing as needed• Assist with special projects within department or organization• Embody Wolters Kluwer values Qualifications: Minimum Experience: • 4+ years of related experience or equivalent.• • High school graduate diploma required or equivalent. • Strong working knowledge of MS Office SuitePreferred Experience• Bachelor's degree, a plus.•Ability to maintain a flexible schedule is preferred.Other Knowledge, Skills, Abilities or Certifications: • High level of organizational, detail, planning and coordination skills required.• Problem solving skills and the ability to prioritize work and driving to solutions with a high degree of accuracy are required.• Ability to organize information and handle multiple projects simultaneously is required.• Excellent verbal and written communication and interpersonal skills are required.• Ability to interface with a variety of personnel, levels, including CEOs, and a cross cultural background is essential.• Comfortable building and maintaining effective relationships with personnel in remote locations.• Ability to maintain confidentiality in a professional and mature manner is crucial. Administrative Assistant CVS - Florham Park, NJ Sep 24, 2017 - CVS is looking to add a full-time Administrative Assistant to its staff in Florham Park, NJ.CVS offers a fantastic benefits... more » CVS is looking to add a full-time Administrative Assistant to its staff in Florham Park, NJ.CVS offers a fantastic benefits package, which includes paid time off, healthcare, 401(k), life insurance, competitive pay and much more.The Administrative Assistant is responsible for providing office support leaders and staff.Key Responsibilities:* Coordinate scheduling (calendars & travel arrangements)* Attend department meetings, take notes* Enter, track and monitor expense reports* Order office supplies, maintain office equipmentSubmit your application now to become an Administrative Assistant with CVS!. Dealership Administrative Assistant DCH Auto Group - Eatontown, NJ Aug 25, 2017 - DCH Kay HondaDealership Administrative Assistant - Part timeAdministrative Assistant – Customer Service – Office ClerkDCH Kay Honda... more » DCH Kay HondaDealership Administrative Assistant - Part timeAdministrative Assistant – Customer Service – Office ClerkDCH Kay Honda continues to grow and we are seeking an ambitious Administrative Assistant to join our successful team.DCH Kay Honda is one of many Lithia Auto Stores. At Lithia we provide a unique blend of leadership skills with a culture that embodies our core values and the opportunity to work in a professional environment. Lithia also offers on-going training and advancement opportunities. Explore new opportunities with one of the largest and most successful publicly traded retail automotive groups in the nation. Job Description: The Dealership Administrative Assistant is responsible for providing administrative support to various dealership departments as needed.Provides supportfor vehicle sales documentationProvides support at the cashier counter in a prompt, friendly and professional mannerWorks with the Accounting Processing Center to provide supportProvides support for vehicle sales documentation, ensuring accuracy and timeliness #CBAdministrative Assistant – Customer Service – Office Clerk Administrative Assistant Live Nation Entertainment - New York City, NY Sep 22, 2017 - Live Nation Entertainment Now Hiring an Administrative Assistant in New York City!Healthcare and retirement benefits, paid time... more » Live Nation Entertainment Now Hiring an Administrative Assistant in New York City!Healthcare and retirement benefits, paid time off, and more available!Administrative Assistant Duties:* Manage all forms of correspondence* Perform Data Entry* Complete other clerical tasks as neededTop candidates for the Administrative Assistant should have strong organization and written and verbal communication skills.Apply Now!. Administrative Assistant SUNY Downstate Medical Center - New York City, NY Sep 22, 2017 - SUNY Downstate Medical Center is Now Hiring an Administrative Assistant!Brooklyn.Starting Salary: $34,276.00 yearly.Available... more » SUNY Downstate Medical Center is Now Hiring an Administrative Assistant!Brooklyn.Starting Salary: $34,276.00 yearly.Available Benefits:* Medical/dental/vision* Retirement plan* Life/disability* Paid time offAdministrative Assistant Duties Include:* Handling all forms of correspondence* Maintaining records* Performing Data Entry* Completing other clerical tasks as neededAdministrative Assistant applicants should have strong organizational, written, and verbal communication skills.Apply Now!. Administrative Assistant Tiffany &amp; Co. - New York City, NY Sep 22, 2017 - Tiffany & Co. is Now Hiring a Financial Administrative Assistant in New York City!Healthcare and 401(k) retirement benefits,... more » Tiffany & Co. is Now Hiring a Financial Administrative Assistant in New York City!Healthcare and 401(k) retirement benefits, life/disability, paid time off, and more available!Administrative Assistant Duties:- Delivering excellent customer service- Verifying and maintaining financial records- Performing other general Clerical duties as neededApplicants should have strong communication and organizational skills.Apply Today to become an with Administrative Assistant with Tiffany & Co.!.